Bid Coordinator

Air-Flow Technologies, Inc. assists building owners, architects, mechanical engineers, and contractors in the design, application, and installation of technologically advanced mechanical equipment and energy-efficient HVAC system solutions. Combining our expertise in energy-efficient HVAC system design and green building methods, we offer cost-effective solutions that provide both a low environmental impact and a high return on investment for our customers. We are dedicated to providing every customer with an exceptional experience through solutions designed to meet specific needs accurately, timely, and reliably.

About the role

This role supports the Outside Sales Personnel by facilitating initial steps in the bidding process and maintaining contact with the bid until it is submitted. You must be detail-oriented, customer service-focused, and highly organized. The position requires correspondence with the sales team, customers, and vendors. Proficiency in Microsoft applications and the ability to work well with others in a fast-paced, high-volume environment are essential.

Responsibilities

• Compile a list of bidding opportunities using contractors’ requests, construction websites, and plan rooms.
• Review plans and specifications issued by architects and engineers to determine whether there is an opportunity to bid.
• Communicate with contractors for clarifications of bidding documents when needed.
• Coordinate with the sales team to ensure bids are prepared and sent to the appropriate contractors.
• Ensure all bids are sent out on time and with completeness.
• Coordinate with other representatives of the company’s product lines if necessary.
• Enter project information into the company’s tracking system and update it to ensure it is current.
• Receive, organize, and review bid documents.
• Support estimators by ensuring up-to-date plans, specifications, and addenda are received.
• Complete miscellaneous tasks requested by the manager.

Requirements

• Proficiency in Microsoft Word, Excel, and Outlook.
• Understanding of how to read mechanical drawings and specifications.
• Familiarity with HVAC industry terminology.
• Experience navigating sites and document download websites.
• Ability to manage electronic and hard copy filing.
• Understanding of Enterprise software.
• Bachelor’s degree or higher preferred.
• 1+ years’ experience in Mechanical Contracting or a related field.

Pay

$22–$26/hour, with flexibility based on experience and skills.