Bid Coordinator | Commercial Construction

This Jobot Job is hosted by: Luke Moussalli

About Us

We are a specialized commercial general contractor based in Irvine, focused on technical tenant improvement and renovation projects across life science, healthcare, higher education, semiconductor, mission critical, and advanced technology markets. Our team is built around strong client relationships, clear communication, detailed planning, and high-quality execution. We offer a collaborative environment where motivated construction professionals can learn directly from experienced estimators, project managers, and leadership.

Why Join Us?

• Structured Career Growth
• Mentorship from seasoned Project Managers
• Competitive Salary
• Company car allowance with gas card
• Health Insurance
• Dental Insurance
• Life Insurance
• 401K with 3% company match

Responsibilities

• Coordinate bid invitations, subcontractor outreach, and vendor communication for upcoming projects
• Assist the estimating team with bid tracking, proposal deadlines, and subcontractor coverage
• Organize bid documents, drawings, specifications, addenda, and project files
• Prepare and maintain bid lists, scope sheets, proposal templates, and internal tracking reports
• Follow up with subcontractors and vendors to confirm interest, pricing, and complete bid submissions
• Review incoming proposals for completeness, accuracy, exclusions, and missing information
• Help distribute addenda, updates, and project information to bidding partners
• Support preconstruction and estimating meetings with notes, documentation, and follow-up items
• Assist with assembling final bid packages and client-facing proposal materials
• Maintain organized records within estimating systems, shared folders, and project databases

Requirements

• 1+ years of experience in construction administration, bid coordination, estimating support, or project coordination
• Commercial construction experience preferred
• Exposure to tenant improvement, healthcare, life science, lab, higher education, or technical interiors is a plus
• Strong organization, follow-up, and communication skills
• Ability to manage multiple deadlines and keep bid information accurate and organized
• Comfortable communicating with subcontractors, vendors, estimators, project managers, and leadership
• Ability to read basic construction documents, scopes, and project requirements
• Proficiency with Microsoft Office required
• Experience with BuildingConnected, Bluebeam, Procore, SmartBid, or similar construction software is a plus
• Detail-oriented, dependable, and eager to grow within preconstruction and estimating

Pay

$55,000 - $75,000 per year