Bid Coordinator

Applications must be submitted on the copy job portal at https://dac.sagehcm.com/jobs/292/1/#13/apply No recruiters, please. This position is the cog that keeps the Preconstruction department well organized. As a Bid Coordinator, you will be responsible for maintaining database information for our upcoming schedule of work. Additionally, you will aid the Preconstruction Executives’ teams in job setup and subcontractor outreach/retention. Responsible for sourcing new subcontractors for all necessary trades. KEY RESPONSIBILITIES:Administrative SupportWork with each Preconstruction team, assisting with all facets of the bidding process.Assist with setting up and maintaining the subcontractor outreach software for each project.Assist in subcontractor procurement and pre-qualification.Assist with subcontractor phone calls, texts and emails for bidding purposes.Maintain subcontractor relationships and database records.Compile and distribute bid results.Compile and update a unit cost database.Track project transition loose ends for Preconstruction and Project Management department follow up.Facilitate transition of projects from Preconstruction to Project Management.Update Best practices database and templates.Communication and Stakeholder EngagementFacilitate effective communication among team members and stakeholders.Address inquiries and resolve issues promptly to maintain positive relationships with clients, vendors, and partners. COMPETENCIES & SKILLS:Excellent communication and interpersonal skills, with the ability to collaborate and build relationships with diverse stakeholders.Demonstrated problem-solving abilities and the capacity to handle challenges in a dynamic environment.Ability to work under pressure and meet deadlines while maintaining a positive and proactive attitude. · Strong research ability, organizational skills, attention to detail, and the ability to prioritize multiple tasks effectively.Ability to read plans.Microsoft Office experience (Word, Excel, Teams, etc.) Pay Range: $25 - $32 per hour, full time (40 hours per week)Benefits: Company contribution to medical, dental, and vision; paid vacation & sick; company contribution to 401k