Benefits and Compliance Coordinator

About the role

At BGBx, we're driven by a simple idea: breakthrough thinking creates breakthrough impact. As an independent commercial solutions partner to pharmaceutical and life science companies, we bring together strategists, scientists, communicators, creatives, technologists, and data experts to tackle some of healthcare's most important challenges.

The Benefits and Compliance Coordinator is responsible for providing day-to-day support and administration for all of BGBx’s benefits programs across the globe in compliance with applicable regulations. This role will be responsible for key administrative duties and support procedures that pertain to U.S., Canadian, and U.K. benefits programs.

Responsibilities

• Benefits and Payroll Operations
• Administer benefits-related onboarding and offboarding processes for employees globally, including updating HRIS, vendor, and benefits enrollment platforms, reviewing and finalizing benefits elections, and ensuring all employee and compliance-related updates are accurately processed and maintained
• Review, reconcile, and process monthly benefits invoices, ensuring any data discrepancies or billing issues are tracked, addressed, and resolved
• Ensure accurate payroll updates are being made in accordance with benefits changes, and support the Payroll Team in a final review of the payroll file each pay cycle
• Support the process of enhancing or implementing benefits, including gathering relevant benchmarking data, drafting presentations and proposals, and adjusting based on feedback
• Provide monthly benefits reporting to Finance in support of financial forecasting
• Aid in the review of AI tools and ensure they are providing accurate information to employees and the internal team
• Additional assistance and support in the general administration of all benefits, U.S. and global
• Benefits Support & Communications
• Respond to employee inquiries regarding benefits eligibility, coverage, enrollment, and plan provisions
• Assist with the administration of leaves of absence, including, but not limited to, assessing benefits eligibility, developing timeline and salary expectations, tracking the progress and completion of required paperwork, providing guidance to employees throughout the process, and other leave duties as assigned
• Benefits Compliance
• Support the completion of annual compliance tasks; including forms 1094-c and 1095-c, form 5500, non-discrimination testing, summary of material modifications, creditable coverage disclosure, Medicare Part D, P11D generation, and any other compliance tasks that our benefits plans may require
• Assess benefits eligibility for contingent workforce and ensure applicable offers and updates are being made
• Maintain required employer notices in accordance with U.S. federal, state, and local regulations and maintain accurate benefits documents in accordance with brand guidelines and benefits changes
• Aid in the preparation and distribution of required employee notices, disclosures, and benefits communications

Qualifications

• Education & Experience
• Bachelor’s degree in Human Resources, Business Administration, or related field
• 1 - 2 years of benefits administration, HR, or related experience
• Experience supporting employee benefits programs, including health, dental, vision, life, disability, retirement, leave of absence, and global benefit plans
• Familiarity with HRIS, payroll, benefits administration, and vendor enrollment platforms; experience maintaining accurate employee and benefits data across multiple systems
• Knowledge, Skills & Abilities
• Understanding of U.S., U.K., and Canada employee benefits programs and applicable regulations
• Strong attention to detail and analytical skills with the ability to review, reconcile, and maintain accurate benefits, payroll, and billing data
• Excellent organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment
• Collaborative working style and ability to partner effectively with HR, Payroll, Finance, vendors, brokers, and employees
• Strong written and verbal communication skills, with the ability to explain benefits information clearly and professionally to employees
• Ability to maintain confidentiality and handle sensitive information
• Proficiency in Microsoft Office Suite, particularly Excel
• Preferred Qualifications
• Experience using ADP Workforce Now, ADP TeamPay, Sterling Capital Brokers Benefits Self Service, Commonwealth, or similar HRIS, payroll, and benefits administration platforms preferred
• Experience supporting employees in a multi-state, global, or high-growth environment

What We Offer

We provide a competitive rewards package designed to support your health, well-being, professional growth, and life outside of work. Our benefits package typically includes health care insurance, retirement plans, generous paid time off and holidays, wellness benefits, life insurance, learning and development opportunities, and other resources that support our employees throughout their careers. Additional benefits may be available based on your location.

BGBx is an equal opportunity employer. All applicants will be considered without regard to race, color, religion, sex, age, national origin, citizenship status, sexual orientation, disability, veteran status or any category or class of person protected by law.