BD Coordinator

Duties & Responsibilities

• Help prepare proposals for Business Development team
• Prepare prequalification documents and GC subcontractor information forms for Business Development team
• Prepare Bid Forms
• Deliver bids (seldom) and record bid results
• Cook up and distribute mass mailings and e-blast lists
• Attend networking events and tradeshows as needed
• Work with Business Development and Corporate Marketing to help create and implement marketing strategies
• Help Business Development prepare for customer presentations
• Aid in the coordination of internal events
• Assist with large meeting coordination and set-up
• Order and maintain all product literature and samples in the literature library & sample room
• Coordinate regional marketing materials, advertisements, SWAG, etc. with Corporate Marketing Director
• Utilize Canva for marketing collateral
• Maintain and update the Deltek Marketing Program and Microsoft Dynamics CRM
• Process Order Entries in JD Edwards
• Help prepare the quarterly division review PowerPoint
• Aid in the preparation of PowerPoint presentations for sales, owners, and architects
• Participate in weekly Sales & Estimating meetings
• Aid in the ordering and catering of local office lunches, etc.
• Maintain Box.net. for the region
• Collaborate with other regional and national coordinators to share resources
• Obtain project photos and letters of recommendation upon completion of projects

Preferred Qualifications

• Bachelor’s degree
• 2 years’ experience as an Administrative Assistant (preferably in Sales or Marketing)

Education/Experience Minimum Qualifications

• High School diploma
• At least 2 years experience in an administrative role

Knowledge/Skills

• Good written and verbal communication skills
• Good organizational and time management skills
• Good computer skills
• Knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint, OneNote, etc.)
• Knowledge of Bluebeam
• Knowledge of Canva
• Able to prioritize and multi-task
• Able to work in fast-paced, environment dealing with multiple personalities and changing needs
• Detail oriented
• Effective in meeting deadlines and problem solving
• Must be self-motivated with the ability to work independently as well as in a team environment with multiple regional team members
• Customer Service Skills: Demonstrates commitment to deliver outstanding service – both with internal and external customers
• Takes ownership to personally resolve customer problems (or find someone who can)
• Listens well, asks clarifying questions, and checks for agreement with customers
• Committed to following-up with customers in all instances in a timely manner
• Strong sense of accountability - ensures that you will do what you say that you are going to do
• Creates a personal connection with customers – smiles, warm greetings, acts friendly and respectful
• Positive attitude