Aviation Parts and Tooling Specialist

Brief Description AVIATION PARTS AND TOOLING SPECIALIST Location: Indianapolis, IN - Airport KEYE Reports to: Parts Department Manager Built Different Jet Access is a family-owned, professionally operated private aviation company. Everything private aviation lives here: aircraft management, charter, maintenance, sales, flight training, FBO services, and charter brokerage. We were the first to bring every sector of private aviation under one brand, and the best of what we are building is still ahead of us. But here is what you really need to know: the energy at Jet Access is different, and you will feel it from day one. We move with purpose and intensity, thinking strategically, acting decisively, and tackling challenges head-on. This is not a place for coasting. We expect excellence, ownership, and the drive to do things right even when it is harder. We push hard because we genuinely want to elevate the lives of our clients, our aircraft owners, and the people right next to us. Growth is not just happening around us. We are driving it together. Bring your energy, your expertise, and your commitment to excellence and expect us to meet you with the same. You will have a voice, a real seat at the table, and the opportunity to grow in a company that is genuinely invested in your future. Expect it all. Our Core Values Safety First. Above all else, we operate with the safety of our Team Members, clients, and guests as our top priority. No exceptions, no shortcuts.Do the Right Thing for the Long Term. We act ethically, think strategically, and make decisions built for the future. Our Team Members are empowered to choose the harder right over the easier wrong.Take Care of Each Other. When we take care of our people, our people take care of our clients and each other. We show up, listen first, and lift each other up.Relationships Matter. Our relationships with Team Members, clients, vendors, and the communities we serve are the foundation of our success. We keep our word and build trust one interaction at a time.Maintain Positivity. We celebrate wins, lift each other up, and bring optimism and solutions to every challenge. The energy we create together is a choice, and we choose well. Your Competitive Edge Base hourly rate of $17.00 to $20.00 per hour, paid bi-weeklyThis position is classified as FLSA Non-Exempt Our commitment to "Take Care of Each Other" shows up in everything we offer: generous benefits, competitive wages, paid vacation and holidays, excellent training programs, and discounted flight training. You will join a tight-knit family where leadership is compassionate, transparent, and empowers you to achieve success, both for the business and your personal growth. Where You Make Your Mark This seat is the link between the parts room and the aircraft. It keeps technicians supplied with the right parts, tooling, and paperwork so inspections and on-demand repairs move without waiting on material. Accuracy in this role protects airworthiness, and speed in this role protects the schedule. Parts and Tooling Fulfillment Process, pick and deliver parts and tooling requests to the maintenance teamIssue, track, and receive tooling returns, keeping check-out and calibration records currentStage parts and consumables for scheduled inspections and on-demand repairs ahead of technician needRespond to internal and supplier inquiries regarding order status, changes, or cancellationsCollaborate with maintenance teams to understand parts requirements and lead times Purchase Order Support Prepare and process purchase orders, coordinating with suppliers and departments to ensure accurate fulfillmentReview requisition orders to verify accuracy, terminology, and specifications for aviation-specific parts and suppliesCalculate order costs and coordinate invoice processing with the appropriate accountsTrack status of requisitions, contracts, and orders throughout the procurement lifecycleCompare prices, specifications, and delivery dates among approved suppliers to support sourcing decisions Inventory and Receiving Monitor inventory quantities and determine when materials need reordering to maintain optimal stock levelsCheck incoming shipments to ensure orders are filled correctly and goods meet aviation quality specificationsContact suppliers to schedule or expedite deliveries and resolve shortages, missed deliveries, and supply chain issuesMaintain purchasing files, reports, and price lists for efficient procurement operationsKeep the parts room and tool room organized, labeled, and audit ready, with shelf locations accurate in Corridor Regulatory Compliance and Documentation Review inventory for required paperwork and expiration dates, segregating material that is out of lifeMaintain current knowledge of aviation industry regulations and purchasing guidelinesEnsure all procurement and receiving activity complies with FAA regulations and aviation industry standardsMaintain accurate documentation and records for audit and compliance purposesSupport quality assurance processes for aviation parts and materials, including traceability documentation Process Improvement and Special Projects Identify opportunities to improve parts and tooling processes and reduce costs while maintaining quality standardsAnalyze supplier performance and recommend improvements to the supply chainSupport implementation of new procurement technologies and systemsProvide guidance to Team Members and vendors regarding organizational and governmental purchasing rulesComplete special projects and initiatives as needed, embracing opportunities to contribute to Jet Access's continued growth and success Who Thrives In This Seat The Skills You Carry In High school diploma or equivalent requiredPrior experience with parts purchasing, receiving, or tool room operations strongly preferredProficiency with inventory or procurement software, with the ability to learn Corridor and other Jet Access platforms quicklyStrong organizational, planning, and prioritization skills with the ability to manage multiple changing priorities and deadlinesExcellent written and verbal communication skillsStrong decision-making and problem-solving ability, with precision on part numbers, specifications, and documentationProven ability to operate independently and achieve results in fast-paced environmentsAbility to maintain and secure confidential, protected informationDeep alignment with the Jet Access core values of safety, excellence, and positive cultureSuccessful completion of a background check and pre-employment drug screeningThis position is FAA Safety Sensitive and is subject to DOT and FAA random drug and alcohol testing throughout employment What This Role Asks Of You On-site presence required; this role cannot be performed remotelyExtended periods of standing, walking, bending, reaching, and climbing stairs or ladders in hangar and stock room environmentsAbility to lift and move parts, tooling, and shipments up to 50 pounds, with assistance for heavier itemsValid driver’s license required for local parts runs and transfers between facilitiesOccasional travel between Jet Access locations as operational needs require How You Engage Keeps composure when an AOG situation compresses timelines and pressure risesCommunicates directly and professionally with technicians, vendors, leadership, and guests from diverse backgroundsReceives feedback openly and applies it without needing repetitionBuilds durable working relationships with suppliers and Team Members across departmentsBrings optimism and solutions rather than obstacles, and asks questions before assuming What The Days Look Like Core schedule is Monday through Friday, 7:30 a.m. to 4:00 p.m. with a 30 minute lunch periodOn-call, overtime, and flexible scheduling may be required as neededAbility to work extended hours during critical maintenance periodsConsistent follow-through on open orders, backorders, and outstanding parts documentationActive participation in team meeting, and the successful completion of goals and metrics What Sets You Apart Advanced knowledge of aviation parts terminology, specifications, and regulatory requirementsExperience with enterprise resource planning (ERP) or procurement software systemsKnowledge of FAA regulations and aviation industry compliance standardsExperience with international shipping and customs procedures for aviation partsUnderstanding of aircraft maintenance schedules and parts lead time requirementsTrack record of process improvement and cost reduction initiatives Equal Opportunity Statement Jet Access Group and affiliated companies are an Equal Opportunity Employer committed to diversity and inclusion in our workplace. Employment decisions are based solely on the qualifications and merit of the individual candidate and needs of the business, without discrimination on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law.