Automotive Bookkeeper Receptionist

Key Responsibilities

• Greet customers, answer incoming calls, and serve as a welcoming first point of contact
• Manage daily office operations, including scheduling, filing, and maintaining organized workspaces
• Handle customer check-ins, repair updates, and general service inquiries
• Perform bookkeeping tasks, including data entry, invoicing, and payment processing
• Utilize QuickBooks for billing, accounts receivable, and basic financial tracking
• Aid with insurance documentation, estimates, and repair order coordination
• Support management with administrative tasks and communication needs
• Maintain accurate records and ensure smooth workflow between office and shop staff

Qualifications

• Previous experience as a receptionist, administrative assistant, or office coordinator
• Strong bookkeeping skills with proven QuickBooks experience
• Excellent customer service and communication abilities
• Familiarity with autobody or automotive repair operations (preferred)
• Spanish bilingual (beneficial for daily customer interactions)
• Ability to step in quickly and work independently with minimal training
• Strong attention to detail and ability to multitask in a fast-paced environment
• Professional, friendly demeanor with a team-oriented mindset
• Solid computer skills, including email, scheduling systems, and basic office software