ATTENDANCE/RECORDS CLK

Salary Schedule

About the Role

Under general supervision, this position performs school-based duties associated with entering data and providing clerical support to guidance personnel and administration. Employees in this classification perform routine clerical functions such as entering student data on the district software system, analyzing reports, maintaining student attendance/records, and serving as a backup for other front office personnel. Employees also perform special projects for administration.

Responsibilities

• Responds to internal and external customers in a timely, accurate, courteous, and empathetic manner, representing OCPS in a positive light.
• Enters student data into a computer system, including demographics, immunizations, scheduling, discipline, and teacher information.
• Assists with the FTE process; consults the FTE manual and applies policies and procedures; analyzes, evaluates, and edits FTE reports; makes recommendations to the principal and other school administrators.
• May serve as an assistant to the ESE placement specialist; types weekly agendas and distributes them; analyzes and edits discrepancies.
• Serves as a backup to the Registrar, Secondary, or other administrative support personnel; prepares and distributes the master schedule.
• Assists, as needed, in providing clerical support to the Principal; analyzes and edits class rolls; makes recommendations to administration and performs special projects as assigned.
• Writes and prepares correspondence and follow-up letters with parents regarding immunizations and address verification; mails letters as required.
• Maintains student records and files.
• Operates a computer to enter, retrieve, review, or modify data; utilizes word processing, database, and software programs applicable to their functional area.
• Operates a variety of machinery, equipment, and tools associated with department activities, which may include a typewriter, copy machine, or fax.
• Responsible for keeping up to date on current technology as appropriate to the job, with district-supported training to ensure required skill levels.
• Ensures timely and accurate information maintenance as part of job responsibilities.

Requirements

• High school diploma or GED.
• Minimum of one year of previous experience and/or training in clerical work and recordkeeping, or an equivalent combination of related education, training, and experience which provides the required knowledge, skills, and abilities to perform the essential job functions.

Skills

Data Utilization

Requires the ability to calculate, compute, summate, and/or tabulate data and/or information. Includes performing subsequent actions in relation to these computational operations.

Human Interaction

Requires the ability to exchange information for the purpose of obtaining information or clarifying details, within well-established policies, procedures, and standards.

Equipment, Machinery, Tools, and Materials Utilization

Requires the ability to operate, maneuver, and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Verbal Aptitude

Requires the ability to utilize a wide variety of reference and descriptive data and information.

Mathematical Aptitude

Requires the ability to perform addition, subtraction, multiplication, and division.

Functional Reasoning

Requires the ability to carry out instructions furnished in written, oral, or diagrammatic form. Involves semi-routine standardized work with some latitude for independent judgment concerning choices of action.

Situational Reasoning

Requires the ability to exercise judgment, decisiveness, and creativity in situations involving a variety of generally pre-defined duties often characterized by frequent change.

Physical Demands

• Tasks involve the ability to exert light physical effort in sedentary to light work, which may involve some lifting, carrying, pushing, and/or pulling of objects and materials of light weight (5-10 pounds) and occasionally 20 to 50 pounds.
• Tasks may involve extended periods of time at a keyboard or workstation.

Sensory Requirements

• Some tasks require visual perception and discrimination.
• Some tasks require oral communications ability.

Environmental Factors

Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents, violence, disease, or pathogenic substances.

The Orange County School District will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.