ATTENDANCE/RECORDS CLK 5 hrs

About the Role

Under general supervision, this position performs school-based duties associated with entering data and providing clerical support to guidance personnel and administration. Employees in this classification perform routine clerical functions such as entering student data, analyzing reports, maintaining student attendance/records, and serving as a backup for other front office personnel. Employees also perform special projects for administration.

Responsibilities

• Responds to internal and external customers in a timely, accurate, courteous, and empathetic manner, representing OCPS in a positive light.
• Enters student data into a computer system, including demographics, immunizations, scheduling, discipline, and teacher information.
• Assists with the FTE (Full-Time Equivalent) process; consults the FTE manual and applies policies and procedures; analyzes, evaluates, and edits FTE reports; makes recommendations to the principal and other school administrators.
• May serve as an assistant to the ESE (Exceptional Student Education) placement specialist; types weekly agendas and distributes them; analyzes and edits discrepancies.
• Serves as a backup to the Registrar, Secondary, or other administrative support personnel; prepares and distributes the master schedule.
• Assists, as needed, in providing clerical support to the Principal; analyzes and edits class rolls; makes recommendations to administration and performs special projects as assigned.
• Writes and prepares correspondence and follow-up letters with parents regarding immunizations, address verification; mails letters as required.
• Maintains student records and files.
• Operates a computer to enter, retrieve, review, or modify data; utilizes word processing, database, and software programs applicable to the functional area.
• Operates a variety of machinery, equipment, and tools associated with department activities, which may include a typewriter, copy machine, or fax.
• Keeps up to date on current technology used by OCPS and attends training to ensure required skill levels.
• Ensures timely and accurate information maintenance as part of job responsibilities.

Marginal Functions

• Performs related duties as directed.

Requirements

• High school diploma or GED.
• Minimum of one year of previous experience and/or training in clerical work and recordkeeping, or an equivalent combination of related education, training, and experience.

Performance Aptitudes

• Data Utilization: Ability to calculate, compute, summate, and/or tabulate data and perform subsequent actions related to these operations.
• Human Interaction: Ability to exchange information for obtaining details or clarifying information within established policies and procedures.
• Equipment, Machinery, Tools, and Materials Utilization: Ability to operate, maneuver, and control equipment, machinery, tools, and materials used in performing essential functions.
• Verbal Aptitude: Ability to utilize a wide variety of reference and descriptive data and information.
• Mathematical Aptitude: Ability to perform addition, subtraction, multiplication, and division.
• Functional Reasoning: Ability to carry out instructions furnished in written, oral, or diagrammatic form, involving semi-routine standardized work with some latitude for independent judgment.
• Situational Reasoning: Ability to exercise judgment, decisiveness, and creativity in situations involving a variety of generally pre-defined duties characterized by frequent change.

ADA Compliance

• Physical Ability: Tasks involve light physical effort in sedentary to light work, including lifting, carrying, pushing, and/or pulling objects and materials of light weight (5-10 pounds) and occasionally 20 to 50 pounds. Tasks may involve extended periods at a keyboard or workstation.
• Sensory Requirements: Some tasks require visual perception and discrimination, as well as oral communication ability.
• Environmental Factors: Tasks are regularly performed without exposure to adverse environmental conditions such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature extremes, machinery, vibrations, electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents, violence, disease, or pathogenic substances.

The Orange County School District will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.