Attendance Tracker

About the role

We help job seekers and career changers prepare for and advance in careers with a focus on sustainable, high-growth, high-demand industries. Our committed and well-trained workforce professionals deliver comprehensive workforce solutions at integrated career centers, sector-focused centers and community, and partner sites.

Responsibilities

• Maintain accurate attendance records, conduct outreach to verify attendance and participation, and support operational reporting and document management activities.
• Accurately enter and maintain data within State and internal tracking systems.
• Conduct outreach to internship sites, employers, businesses, clients, and other stakeholders to obtain attendance information and supporting documentation.
• Verify attendance records and participation documentation for accuracy and completeness.
• Generate reports, perform basic data analysis, and provide findings and recommendations to the Operations Supervisor and team.
• Maintain accurate attendance records and prepare summary reports on attendance activity and trends.
• Review scanned documents for quality, accuracy, completeness, and readability, ensuring records are stored in the appropriate file locations according to State guidelines and scanning protocols.
• Perform quality assurance reviews by validating document classifications, scan codes, and file locations.
• Scan, index, and validate documentation to ensure compliance with recordkeeping standards.
• Develop and document best practices, workflows, and process improvements for the Operations Supervisor and team.
• Assist with training team members on established procedures and best practices as needed.
• Perform other duties as assigned.

Qualifications

• High school diploma or GED required.
• One to two years of clerical, administrative, or office support experience preferred.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Excellent interpersonal skills and the ability to communicate professionally with internal and external stakeholders.
• Strong written and verbal communication skills, including grammar, spelling, and data entry accuracy.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong attention to detail and commitment to data accuracy and quality control.
• Preferred: Experience with attendance tracking, record management, or document processing.
• Ability to analyze data and identify trends, discrepancies, or process improvement opportunities.
• Demonstrated ability to work independently while contributing effectively to a team environment.