Attendance Coordinator

Daily Operational Expectations

• Morning Duty: Manage the "Tardy Tank" from 7:30 AM to approximately 8:12 AM daily.
• Daily Reporting: Enter Tardy Tank reports and Tardy Tracker data immediately following the morning duty.
• Meetings: Attend the daily 9:00 AM Attendance Meeting.
• Quarterly Maintenance: Create and update Tardy Sheets for each quarter.

Primary Performance Responsibilities

• Investigation and Outreach:
  • Conduct investigations into student truancy and track "class cuts".
  • Perform direct outreach through telephone calls and home visits to absent/truant students and their guardians to encourage attendance.
  • Maintain positive communication and interactions with parents, guardians, and family members.
• Data Management and Documentation:
  • Create and maintain a database system to document all intervention attempts, including messages and home visits.
  • Maintain accurate lists and spreadsheets of chronically truant students.
  • Run and analyze daily reports, including the Early Warning System (EWS), Absentee Reports, and Securlypass reports.
  • Enter and track data for field trips, assemblies, and testing to ensure attendance records remain accurate.
  • Handle and resolve all residency issues or concerns.
• Support and Intervention:
  • Assist in the development of attendance improvement plans.
  • Cookordinate attendance challenges and provide incentives to students to promote a positive attendance culture.
  • Prepare for and assist in formal attendance hearings.
• Collaborative Discipline and Reporting:
  • Meet weekly with Assistant Principals (APs) to monitor grade-level spreadsheets for tardies occurring after 8:15 AM.
  • Collaborate with grade-level APs to determine and assign progressive discipline based on attendance data.
  • Gather and present quarterly attendance data to leadership.

Qualifications

• Education: High school diploma or GED required; Bachelor's degree strongly preferred.
• Technical Skills: Knowledge and experience with Microsoft Office products and automated systems (e.g., EWS, Securlypass, Tardy Tracker).
• Legal Knowledge: Knowledge of school attendance and truancy laws preferred.
• Licensing: Must possess a valid Connecticut driver's license for conducting home visits.

Core Competencies

• Strong written and verbal communication skills;
• Ability to work both independently and collaboratively.