ATR Administrative Support

Voucher and Check Processing

Create and match vendor/participant consent forms using approved templates, ensuring complete and accurate documentation.

Verify voucher information for accuracy and compliance prior to processing.

Check and Envelope Management

Assemble participant payment packets, including checks, vouchers, and required consent forms.

Prepare and upload Positive Pay files to the bank portal to ensure payment security and accuracy.

Prepare checks for daily disbursement and obtain required signatures in accordance with organizational procedures.

Career Services Programs Processing

Organize, address, and prepare envelopes for delivery, coordinating pickups with courier services as needed.

Retrieve ATR documents from program offices and ensure all receipts, vouchers, and supporting documentation are properly filed.

Review participant attendance records in DOMO on a weekly basis and report absences or discrepancies to the ATR Director and ATR Coordinator.

Review tuition invoices for accuracy and obtain appropriate approvals prior to payment processing.

Shopping Voucher Billing

Maintain organized and accurate records of shopping vouchers, receipts, and supporting documentation after voucher closure in DOMO/RedCap.

Ensure all shopping voucher transactions are properly documented and filed.

Void unclaimed checks that remain outstanding for more than two weeks and process voucher closures accordingly.

Maintain and update the Finance Tracker and Career Services Tracker to ensure accurate financial reporting and recordkeeping.

Weekly and Monthly Financial Administration

Maintain detailed records of Charlie Card and MBTA pass distributions, including serial numbers and participant information in Excel.

Billing Support and Cross-Training

Enter bills and prepare payments in QuickBooks, ensuring accuracy and consistency with voucher records.

Other Related Duties

Provide administrative support to ATR staff as needed and participate in crosstraining activities to ensure continuity of operations.

Requirements

• Highschool diploma or GED
• Previous experience in a professional office setting
• Valid MA driver’s license
• Pass MA CORI and Drug Testing requirements
• Demonstrated understanding of, and commitment to adhering to, federal and state policies (42 CFR Part 2, HIPAA)
• Candidates with lived expertise are encouraged to apply, if in recovery, must have two years of continuous sobriety
• Familiarity with billing systems, data entry, and financial software (e.g., QuickBooks, Excel)
• Strong time management skills and ability to multitask effectively
• Demonstrated ability to maintain confidentiality and work with sensitive client data
• Ability to work independently and as part of a multidisciplinary team
• Bilingual (English/Spanish) applicants are strongly encouraged to apply

Desired Skills

• Strong organizational skills and attention to detail
• Effective verbal and written communication
• Strong Microsoft Software skills, specifically Excel
• Team collaboration and independent problem-solving
• Adaptability and flexibility in a fast-paced environment
• Commitment to diversity, equity, and consumer-directed care

Physical Requirements

• Sit, talk, hear, walk, and use hands for repetitive tasks
• Occasionally lift and carry up to 10 pounds
• Maintain focus in a busy office environment

Schedule

• Monday-Friday 8am-4pm