Asst Clinical Coordinator

About the role

The Assistant Clinical Coordinator at South University orchestrates and improves the technical and operational functions associated with coordinating clinical site visits for students in the graduate nursing programs. This role works closely with the Graduate Clinical Director, academic leadership, university agents, and students to ensure that the student approval and documentation align with the University's mission, values, and priorities.

Responsibilities

• Manages the flow of online clinical students through the approval process, ensuring appropriate and required documentation is maintained in the student file within the student management systems in accordance with prescribed policies, procedures, and cycle times.
• Provides initial approval of Clinical Placement for students during the onboarding admissions process.
• Communicates with nursing students and other stakeholders throughout the approval, collection, and on-boarding process to answer questions and provide transparency as to the stage and process outcome.
• Ensures creation and maintenance of student records.
• Performs periodic file and system audits/reviews to ensure accuracy, completeness, and timeliness per established policies and procedures of South University and to ensure the clinical programs meet all applicable CCNE requirements.
• Guides students through the placement process and prepares application materials for submission, notifying the Graduate Clinical Director when the student submission process is complete.
• Ensures proper documentation procedures with regard to contracts, affiliation agreements, students, evaluations, and academic records.
• Affirms that student clinical rotations meet or exceed the 50% NONPF threshold for mentored preceptorship with same population focus providers.
• Twice weekly reviews Campus Vue to ensure the student is in appropriate and approved clinical rotation sites, approving site changes when necessary.
• Oversees, administers, and maintains forms required for clinical site visits.
• Maintains and updates student evaluation data, updating SEEC and other student databases, and generating/editing form letters for student notifications.
• Other duties as assigned.

Requirements

• A Bachelor’s degree is required, Master’s degree preferred, from a regionally accredited institution or accredited institution recognized by the U.S. Department of Education in business, human resources, organizational behavior, or a related field.
• Three to five years of related experience, preferably in a post-secondary education environment or other field with large employee base and strong external customer service requirements (e.g., health care, retail, financial or mortgage services, etc.).
• Knowledge of planning and scheduling techniques.
• Excellent oral communication, writing, editing, and proofing skills.
• High proficiency in Microsoft Office.
• Strong interpersonal skills with diverse populations.
• Customer service orientation, with high degree of professionalism.
• Superior organization, prioritization, and self-motivation skills.
• Excellent analytical skills and problem-solving skills.
• Ability to interact effectively as a member of a team and work collaboratively with other departments.
• Ability to listen to customers (e.g. students, staff, etc.) and to understand and respond positively to their requests.
• Ability to work without close supervision and to set one’s own priorities and work schedule.
• Ability to exercise tact and discretion when handling highly sensitive and confidential documents and issues.

Benefits

• Medical
• Dental
• Vision
• Tuition Assistant Program
• Long/Short Term Disability
• Life Insurance
• Employee Assistance Program
• 401K Match
• Paid Time Off
• 12 Paid Holidays

Pay

Details not specified.

Schedule

Details not specified.

Qualifications

Details not specified.

Skills

Details not specified.

Benefits

• Medical
• Dental
• Vision
• Tuition Assistant Program
• Long/Short Term Disability
• Life Insurance
• Employee Assistance Program
• 401K Match
• Paid Time Off
• 12 Paid Holidays