Associate Provost, Policy & Admin - Chief of Staff

AREAS OF RESPONSIBILITY

• Serve as a senior advisor and operational resource to the Provost, providing counsel on academic priorities, administration, and day-to-day leadership of the Provost’s Office.
• Collaborate with Deans, Vice Provosts, and other academic leaders to advance the Provost’s strategic priorities and ensure timely follow-up on key initiatives.
• Oversee dean and academic leadership searches and administrative transitions.
• Manage the performance evaluation process for academic administrators reporting to the Provost.
• Consult on new academic program development, degree requests, and other curriculum and organizational change processes.
• Prepare and submit Board of Regents agenda items for non-financial and non-personnel academic matters.
• Oversee administrative programs within the Provost’s portfolio, including Faculty and Staff Awards, Honorary Degrees, and the President’s Honor Roll.
• Support shared governance processes in collaboration with Faculty Senate leadership.
• Represent the Provost at meetings and ensure appropriate action items are executed.

POLICY DEVELOPMENT AND ADMINISTRATION

• Lead the development, review, and maintenance of Academic Affairs policies in collaboration with relevant campus partners.
• Serve as the Academic Affairs liaison to the University Policy Office.
• Oversee updates to the Faculty Handbook and coordinate policy alignment across campuses, including the Health Campus.
• Monitor OSRHE policy updates and advise internal stakeholders on compliance requirements.
• Notify OSRHE of institutional actions approved by the Board of Regents.

COMMUNICATIONS

• Draft and disseminate communications on behalf of the Provost and the Office of the Provost.
• Edit and oversee publication of the Provost’s Academic Bulletin during fall and spring semesters.
• Maintain and update the Provost’s Office suite of websites.
• Cookordinate with Marketing and Communications on academic announcements.

MANAGEMENT

• Serve as HR liaison for the performance evaluation process for Provost Direct staff.

EVENT PLANNING

• Plan and execute the annual Deans’ Retreat.
• Collaborate with Marketing and Communications to support special academic events, including Commencement and the Faculty Awards and Honors Luncheon.

Required Education and Experience

• Requires a graduate degree in related area.
• 5 years of experience in a related field.

Required Certifications And Licenses

• None

Department Preferences

• The ideal candidate will have:
• An advanced degree (Master's or Doctorate) in higher education administration, public administration, or a relevant academic discipline.
• Significant experience in higher education administration and demonstrated progressive responsibility.
• Proven ability to work effectively with senior academic leadership, faculty governance, and a wide range of institutional stakeholders.
• Strong analytical, organizational, and problem-solving skills with an ability to manage multiple complex priorities simultaneously.
• Excellent written and oral communication skills, including experience drafting formal communications and institutional documents.
• Familiarity with academic policy development, curriculum governance, and regulatory compliance in higher education.
• Experience working with a state coordinating board or similar external regulatory agency.
• Familiarity with OSRHE policies and reporting requirements.
• Experience with Board of Regents governance and agenda preparation.
• Demonstrated supervisory or team leadership experience.