Chief of Staff to the Dean/Provost

General Summary

Under the general direction of the Dean, Provost and Executive Deputy Chancellor (Dean/Provost), University of Massachusetts Chan Medical School, the Chief of Staff to the Dean/Provost (Chief of Staff) is responsible for assisting the Dean/Provost in the administration of the Office of the Dean/Provost. The Chief of Staff works directly with the Dean/Provost and UMass Chan administration on the range of issues facing the School. The Chief of Staff handles various complex, time-sensitive issues that cross public, organizational and academic dimensions. The Chief of Staff also oversees administrative operations in the office of the Dean/Provost including budget development, work flow and communications, scheduling and agendas, preparation of briefing materials, and correspondence.

Responsibilities

• Directs the administration and operations of the Office of the Dean/Provost.
• Prepares agendas and determines priorities in collaboration with the Dean/Provost.
• Works closely and collaboratively with the UMMS and UMMHC leadership
• Participates in strategic planning, annual budget preparation and hearings, and quarterly financial performance meetings.
• Oversees communications between the Office of the Dean/Provost and UMMS administration to ensure timely response on key issues.
• Oversees communication between the Dean/Provost and the Dean/Provosts leadership team to ensure effective operations and compliance with academic and/or business objectives.
• Troubleshoots issues from internal constituencies (faculty, residents, students, staff, etc.)
• Directs the preparation of briefing reports, prepared by Dean/Provosts Office staff, to include priority news items, scheduling priorities, key issues and status of leadership initiatives.
• Oversees various complex projects and initiatives on behalf of the Dean/Provost.
• Oversees budget development, work flow and communications, scheduling and agendas, preparation of briefing materials, and correspondence for the Office of the Dean/Provost.
• Perform other duties as assigned

Required:

• Bachelors Degree in Business, Public Administration, Public Health, Health Care Administration or related field or equivalent; Masters Degree in Public Health (MPH), Public Administration (MPA), or Business Administration (MBA) preferred.
• 7-10 years significant management experience in higher education, health care or not-for-profit field.
• Significant experience as a Department Academic Administrator at a top tier Medical School.
• Experience facilitating the work of faculty at a top tier Medical School
• Strong communications skills as evidenced by preparation of oral and written materials including presentations, proposals, reports and memoranda both technical and confidential in nature.
• Capacity to manage complex operational priorities.
• Excellent written and verbal communication skills.
• Experience working effectively with multiple constituencies.
• High level of diplomacy, discretion, and problem-solving skills required.

Preferred:

• Knowledge of academic and health care arenas preferred.

Posting Disclaimer:

This job posting outlines the primary responsibilities and qualifications for the role but is not intended to be an exhaustive list.
Duties and expectations may evolve in response to the needs of the department and the broader institution.
In alignment with our commitment to pay transparency, the base salary range for this position is listed above (exclusive of benefits and retirement).
At UMass Chan Medical School, final base salary offers are determined based on a combination of factors, including your skills, education, and relevant experience.
We also consider internal equity to ensure fair and consistent compensation across our teams.
Please note that the range provided reflects the full base salary range for this position. Offers are typically made within the midrange to allow for future growth and development within the role.
In addition to base pay, UMass Chan offers a comprehensive Total Rewards package, which includes paid time off, medical, dental, and vision coverage, and participation in a 401(a)-retirement plan, with the option to contribute to a voluntary 403(b) plan.
UMass Chan welcomes all qualified applicants and complies with all state and federal anti-discrimination laws.