Associate, Chief of Staff

Responsibilities

• Own coordination and execution of select enterprise governance committees, including agenda development, material preparation, minutes, and action item tracking
• Ensure all materials are complete, aligned, and prepared to executive standards prior to meetings
• Capture decisions and ensure consistent follow-through and closure of action items
• Maintain and manage tracking for CEO and board-level approvals
• Provide visibility into status, timelines, and outstanding decisions
• Own and maintain the department planning calendar, ensuring alignment across priorities, key meetings, and deliverables
• Coordinate inputs and timelines across teams to support enterprise planning and execution
• Reinforce structure, organization, and consistency in day-to-day workflows
• Support the development, formatting, and refinement of enterprise and executive-level presentations and materials
• Utilize Adobe InDesign and related tools to produce polished, high-touch deliverables
• Act as a connector across departments, ensuring stakeholders are informed and prepared
• Identify gaps, dependencies, or misalignment and proactively work to resolve them
• Support the flow of information to ensure work progresses efficiently across teams
• Support and execute special projects as assigned by EBP or CEO
• Conduct research, develop recommendations, and contribute to problem-solving
• Proactively step in to provide additional capacity on priority initiatives to ensure progress and completion

Qualifications

• 3–6 years of professional experience in operations, project coordination, consulting, or a related field
• Experience supporting senior leaders or working within executive-level workflows preferred
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities simultaneously
• Demonstrated ability to execute non-routine tasks, resolve issues independently, and escalate complex matters appropriately
• Excellent written and verbal communication skills, with the ability to prepare clear, concise materials
• Strong interpersonal skills and ability to build relationships across functions and levels
• Able to connect information across teams and identify opportunities for alignment and efficiency
• Proficiency in Microsoft Office Suite (PowerPoint, Excel, Word)
• Proficiency in Adobe InDesign required
• Experience with project management or work tracking tools (e.g., Asana)
• Experience in construction, real estate, or the built environment preferred

Pay

The base salary range for this position is: $67,000.00 - $87,000.00