Associate Practice Administrator- TriHealth Heart Institute Cardiothoracic and Vascular Surgery

JOB DESCRIPTION Associate Practice Administrator- TriHealth Heart Institute Cardiothoracic and Vascular Surgery*** Are you an experienced healthcare leader looking to make a meaningful impact? TriHealth Heart Institute is seeking a dynamic leader to oversee our Cardiothoracic and Vascular Surgery practices, partnering closely with renowned physicians and leading a diverse team across multiple locations. This is an exciting opportunity to drive operational excellence, build strong physician and staff relationships, lead through change, and help shape the future of cardiovascular care. If you're a collaborative leader who thrives in a fast-paced environment and is passionate about delivering exceptional patient care, we'd love to talk with you. Location: Must be willing to travel to all Vascular Surgery sites Work Schedule: Full-Time (80 hours bi-weekly) M-F No Holidays! No Weekends! Incentives & Benefits: In addition to a comprehensive benefits package—including medical, dental, vision, paid time off, retirement plans, and tuition reimbursement—this role offers competitive pay based on education level and experience. Please view our benefits page https://careers.trihealth.com/what-we-offer/benefits Job Requirements: Bachelor's Degree in Business Healthcare Administration or related field Equivalent experience accepted in lieu of degree 4-5 years experience Professional Business Must be proficient with computers Have excellent interpersonal and customer service skills including telephone etiquette Must be flexible and adaptive to a changing environment Experience working within an EMR such as Epic Job Overview: The Associate Practice Administrator is accountable for the management and supervision of physician services for assigned practice(s) and/or Priority care sites. May serve multiple sites. This role may have a dyad relationship with a practice physician champion for certain specialties. The Associate Practice Administrator manages, delegates, coordinates, and integrates practice resources (staff, supplies, space, etc.) and activities to meet the goals of the department/specialty(s) and/or Priority Care under general supervision of the one-up leader. This role understands both the long-range and short-term goals of TriHealth Physician Practices and/or Priority Care and remains focused on achieving objectives and standards. Works in partnership with one-up leader and TriHealth leadership to ensure improved practice operations, improved patient outcomes through standardized practices, adherence to policies/procedures, and safety measures. The Associate Practice Administrator is focused on providing an efficiently running practice that provides high quality patient care. This is accomplished through engaging physicians to participate in the operations of the practice and facilitating communication between the practice team (providers, clinical support team, and clerical team). They understand the needs of the organization and supports the mission, values, and management of TriHealth Physician Practices. Job Responsibilities: Relationship/Culture: Supports and implements corporate and specialty/department specific models of care, systems, policies, and cultural norms that deliver superior patient care and improves recruitment and retention of team members. Create a positive wo Operations Management: Accountable to manage the practice to ensures processes and activities are performed in accordance with policies and procedures in a professional, consistent, organized, efficient, and standardized manner. This includes establishing Coaching/Development: Manages the performance of direct reports through ongoing coaching, feedback and development to motivate, engage and drive a high performing team. Addresses issues with compliance to policies/procedures, standardized practices and pe Provider Engagement: Supports coordination of provider onboarding processes. Becomes familiar with Medical staff requirements, practice start up processes, payer credentialing requirements including state license, DEA, CME, EPIC training templates, and p Quality/Safety/Satisfaction: Collaborates with one up leader and/or Physician Champion to set goals, develop/implement initiatives, and systems that improve quality of care and patient safety. Monitors compliance and holds practice team accountable with s Interdisciplinary Collaboration: Creates an open communication pathway for all to access. Willingness to be questioned as team members look for information on a daily basis. Demonstrates resourcefulness with situations that require research. Collaborate Regulation: Demonstrates knowledge of regulatory standards and assures departmental compliance, payer needs, TH Compliance with billing and coding, TH Policies. (e.g. CMS, HIPAA, ODH, OSHA, CLIA, ). Assures compliance with the Ohio Board of Nursing and ot Other Job-Related Information: Direct Report FTEs = 109 Indirect Report FTEs = 3-9-1 Working Conditions: Climbing - Rarely Concentrating - Consistently Continuous Learning - Consistently Hearing: Conversation - Frequently Interpersonal Communication - Frequently Kneeling - Rarely Lifting <10 Lbs - Rarely Lifting 50+ Lbs - Rarely Lifting 11-50 Lbs - Rarely Pulling - Occasionally Pushing - Occasionally Reaching - Occasionally Reading - Consistently Sitting - Frequently Standing - Occasionally Stooping - Rarely Thinking/Reasoning - Consistently Use of Hands - Consistently Color Vision - Consistently Walking - Frequently Job Responsibilities: Relationship/Culture: Supports and implements corporate and specialty/department specific models of care, systems, policies, and cultural norms that deliver superior patient care and improves recruitment and retention of team members. Create a positive work environment. Operations Management: Accountable to manage the practice to ensures processes and activities are performed in accordance with policies and procedures in a professional, consistent, organized, efficient, and standardized manner. This includes establishing Coaching/Development: Manages the performance of direct reports through ongoing coaching, feedback and development to motivate, engage and drive a high performing team. Addresses issues with compliance to policies/procedures, standardized practices and pe Provider Engagement: Supports coordination of provider onboarding processes. Becomes familiar with Medical staff requirements, practice start up processes, payer credentialing requirements including state license, DEA, CME, EPIC training templates, and p Quality/Safety/Satisfaction: Collaborates with one up leader and/or Physician Champion to set goals, develop/implement initiatives, and systems that improve quality of care and patient safety. Monitors compliance and holds practice team accountable with s Interdisciplinary Collaboration: Creates an open communication pathway for all to access. Willingness to be questioned as team members look for information on a daily basis. Demonstrates resourcefulness with situations that require research. Collaborate Regulation: Demonstrates knowledge of regulatory standards and assures departmental compliance, payer needs, TH Compliance with billing and coding, TH Policies. (e.g. CMS, HIPAA, ODH, OSHA, CLIA, ). Assures compliance with the Ohio Board of Nursing and ot Other Job-Related Information: Direct Report FTEs = 109 Indirect Report FTEs = 3-9-1 Working Conditions: Climbing - Rarely Concentrating - Consistently Continuous Learning - Consistently Hearing: Conversation - Frequently Interpersonal Communication - Frequently Kneeling - Rarely Lifting <10 Lbs - Rarely Lifting 50+ Lbs - Rarely Lifting 11-50 Lbs - Rarely Pulling - Occasionally Pushing - Occasionally Reaching - Occasionally Reading - Consistently Sitting - Frequently Standing - Occasionally Stooping - Rarely Thinking/Reasoning - Consistently Use of Hands - Consistently Color Vision - Consistently Walking - Frequently Leadership Performance Standards Achievement Of Annual Pillar Goals: TriHealth leaders create a culture of engagement, safety & reliability and high performance by consistently modeling and utilizing the following TriHealth Way leadership competencies, tactics and ALWAYS Behaviors to drive strategic pillar results: Safety/Quality, 2) Service, 3) Growth, 4) Culture/People, 5) Finance Leadership Competencies: TriHealth Way of Leading TriHealth Way of Serving Transformation Change Drive for Results Build Organizational Talent Leadership Tactics: Conduct department huddles. Generally, clinical departments hold daily huddles, non-clinical hold weekly huddles. Regularly Round on Team Members, using questions from the rounding log. 25 or fewer team members = monthly 26-50 team members = every other month 51+ (and optional team members) = quarterly Lead monthly team meetings using meeting agenda template; review stoplight report; cascade key leadership messages. Model, coach and validate team members’ use of TriHealth Way behaviors (AIDET + Promise, Always Behaviors and Always HEARD). Recognize team members for safety wins, positive performance and demonstrating SERVE and ALWAYS behaviors, TriHealth Way of Leading, Serving and Delivering Care.