Associate Manager - Facilities

About the role

Our Associate Manager- Facilities will manage multiple functions of building operations and maintenance projects in the warehouse, as well as lead a small team of facility coordinators/maintenance workers.

Responsibilities

• Develops and maintains positive relationships with clients.
• Attends client meetings.
• Coordinates, oversees and/or manages repair and maintenance work assignments performed by technicians, vendors and contractors performing building maintenance, landscaping and janitorial work.
• Reviews work orders to ensure that assignments are completed.
• Responsible for facilities inspections daily and reports with action items
• Builds and maintains preventative maintenance schedules for all equipment
• Tracks and maintains logs of spending and incidents for compliance
• Maintains all relevant certifications for the role
• Coordinates with EHS staff to assist in safety training and compliance reporting
• Coordinates and manages moves, adds and change activities for employees
• Obtains and reviews price quotes for the procurement of parts, services, and labor for projects.
• Assists in managing capital projects.
• Prepares capital project and operating budget and variance reports.
• Manages vendor relationships and trains vendors on work order and billing procedures.
• Responsible for invoice processing and accuracy of cost center coding.
• Provides process and procedure training.
• Manages access control
• Assists in managing visitor processes and procedures
• Manages supply ordering for sites
• Oversees mailroom, shipping and receiving
• Develops and maintains a positive working relationship with landlords and property management teams
• Conducts financial/business analysis including preparation of reports.
• Ensure the smooth day-to-day FM operations according to building rules and lease obligations

Qualifications

Authorized to work in the United States without the need for visa sponsorship now or in the future

• At least 5 years in an equivalent position with relevant working experience (Office Manager, Maintenance Technician, etc.)
• At least 3 years experience in providing integrated facilities management services
• Bilingual - strong English & Spanish written and verbal communication skills
• Ability to work outside of normal business hours (including weekends) as needed

Preferred Qualifications

• Certified Facilities Service Manager (FSM) with FSM experience

Benefits

Employees working more than 30 hours in the US at Uber Freight are eligible for benefits like a company sponsored health plan, dental and vision benefits, 401k match, financial and mental wellness benefits, parental leave, short- and long-term disability coverage, life insurance and more.