Associate Facilities Manager

This is a full-time, FLSA exempt position. Evening and weekend work will be required at times. The successful candidate must provide evidence of a valid driver's license and driving abstract within five business days of a conditional offer and obtain a NYS driver's license within 30 days of start date. This position is designated as essential and may require reporting to work during emergencies.

About the Role

The Associate Facilities Manager reports directly to the Associate Dean for Facilities in the School of Marine and Atmospheric Sciences (SoMAS) and ensures all SoMAS facilities are safe, functional, accessible, and well-maintained. The incumbent serves as the primary liaison between SoMAS and key Stony Brook University administrative units, including Environmental Health & Safety, Parking & Transportation, Campus Operations & Maintenance, and others. The role requires diagnosing plumbing, electrical, and HVAC issues, as well as providing hands-on physical assistance with event support, space management, and routine repairs. SoMAS is a dynamic unit with facilities primarily on the South Campus, a fleet of vehicles and vessels, and over 200 faculty and staff.

Responsibilities

• Facilities Operations & Safety
  • Daily Maintenance: Direct the maintenance, repair, and upkeep of South Campus buildings (Challenger, Dana, Discovery, and Endeavour Halls, plus the Boathouse).
  • First Responder: Serve as the primary point of contact for building issues (HVAC, lighting, noise/odor complaints) and off-hour facility emergencies.
  • Safety & Compliance: Oversee safety standards, schedule fire drills, coordinate regulatory inspections, and notify occupants of service interruptions. Serve as a key member of the SoMAS Safety Committee.
  • Lab Decommissioning: Coordinate lab take-downs for retiring or departing faculty, ensuring the safe disposal of hazardous and radioactive waste.
  • Satellite Locations: Periodically inspect and coordinate utility/maintenance support for satellite properties (e.g., Flax Pond Marine Lab, Southampton facilities, donated properties).
• Renovations & Space Management
  • Project Management: Collaborate with the Associate Dean to plan, submit paperwork for, and monitor facility rehabs and lab outfitters. Assist directly with minor deconstruction, construction, or installation when required.
  • Space Planning: Work with senior leadership to allocate labs, offices, and shared spaces efficiently, while contributing to long-term campus master planning.
• Equipment Managing & Reporting
  • Advise leadership on major equipment needs. Oversee the purchasing, delivery, and setup of office, instructional, and lab furnishings/equipment.
  • Shared Equipment Support: Assist staff with the maintenance and repair of shared instrumentation (autoclaves, cold rooms, ice machines, machine and wood shops). Ensure shop users are properly trained and supervised.
  • Reporting & Audits: Prepare annual equipment inventory reconciliations, space audits, and facility reporting for SoMAS, SBU, and SUNY administration.
• Fleet Management
  • Fleet Operations: Oversee the scheduling, maintenance, fueling, and repair of SoMAS vehicles (trucks, SUVs, vans) in coordination with SBU Automotive Repair.
  • Financial Oversight: Manage the vehicle service center billing, accurately log mileage, resolve scheduling conflicts, and maintain a break-even budget.
• Event & Logistics Coordination
  • Event Support: Assist with the planning, setup (seating, signage, room prep), and execution of SoMAS events (e.g., Recruitment Weekend, Convocation, annual BBQ). Secure necessary food and alcohol permits.
• Other duties or projects as assigned, appropriate to rank and departmental mission.

Qualifications

• Required Qualifications:
  • Bachelor’s degree (foreign equivalent or higher) and five (5) years of directly related full-time experience.
  • Or Master’s degree (foreign equivalent or higher) and three (3) years of directly related full-time experience.
  • Or, in lieu of a degree, a combination of education and relevant experience totaling nine (9) full-time years.
  • Must have, keep, and maintain the appropriate valid NYS Driver’s License; have a motor vehicle record free from major violations or a pattern of repeat violations.
  • Ability to perform physical labor and lift and/or move up to 75 lbs.
• Preferred Qualifications:
  • Working knowledge of Stony Brook University's and/or state policies and procedures related to environmental health and safety, and facilities/building management.
  • Experience developing and implementing policies and procedures to safeguard researchers, equipment, and facilities.
  • Experience managing and diagnosing issues with HVAC, plumbing, and electrical equipment functions.
  • Experience conducting equipment, space, and safety inspections.
  • Supervisory experience.
  • Experience with inventory management and purchasing.
  • Prior experience with safety planning and compliance.
  • Forklift experience.

Pay

$95,000 - $115,000 annual salary, plus $4,000 UUP annual location pay, paid biweekly.