Associate Career Services Specialist (64508)

About the role

United Education Institute is a leader in post-secondary career education. Our mission is to drive personal and community transformation by empowering students to make a positive and enduring life change. We are consistently searching for like-minded compassionate professionals who strive to be the best in their respective fields. Our top candidates share our commitment to helping students build the skills to create a future of which they can be proud.

Responsibilities

• Maintain accurate and complete records of extern students, active extern employers, and students.
• Assist the Director of Career Services and the Career Services Specialists with managing documents in areas such as extern timesheets, externship attendance, and essential employer paperwork to maintain compliance for the Career Services Department.
• Assist the Career Services department in events such as Senior Day/Externship Orientation, site assignments, and site development to support the population of externs.
• Handle all administrative duties that pertain to students during the Externship or Graduate Checkout process.
• Work with Career Services Specialists on collection and completion of extern timesheets and ensure completeness of employer paperwork and policies.
• Act as a liaison between Career Services and Education Department for LDA (Last Day of Attendance reports/SOS meetings) and Initial Site Visit calendar.
• Work with Career Services staff to ensure extern sites have all necessary paperwork updated and filed in a timely fashion.
• Prepare Senior Day/Extern Orientations.
• Coordinate with Department heads on schedule per program.
• Prepare all visuals and presentations.
• Ensure maintenance of all packets, post-assessments, and checklists.
• Prepare and maintain sign-in sheets for all student meetings.
• Follow up with class completers to make sure they attend Senior Day/Extern Orientation.
• Assist the Director of Career Services in obtaining externship data for reporting purposes.
• Assist the Director of Career Services in managing the ECPP population and advisements required by Career Services colleagues.
• Conduct all activities in accordance with the highest ethical standards.
• Adhere to all state and federal accreditation and institute rules and regulations regarding externship compliance.
• Perform other duties as assigned.

Qualifications

• High School Diploma, required, or Associate Degree, preferred.
• Solid understanding of the Student and Extern life cycle within a school setting and/or the Career Services externship process.
• Excellent communication, customer service, and interpersonal skills, including superior problem-solving, organization, and conflict resolution skills.
• Ability to work with people from a variety of diverse social and economic backgrounds.
• Ability to professionally represent the campus in the employment community.
• Ability to work independently and adapt to change.
• High energy, assertive, results-driven, and highly ethical.
• Computer proficiency in Word, PowerPoint, and Excel required.