Assistant to the VP of People & Culture/Coordinator for HR Strategic Initiatives

Position Purpose

The Assistant to the Vice President of People & Culture provides advanced confidential administrative and operational support for the Division of People & Culture. The incumbent independently coordinates administrative operations, executive support functions, division communications, confidential personnel and labor-related matters, budget and procurement activities, special projects, and campuswide programs and events.

Duties & Responsibilities

• Provide advanced confidential administrative support to the Vice President for People & Culture and assist with division operations.
• Manage and maintain the Vice President’s calendar, meeting schedules, agendas, and related materials, independently prioritizing appointments and coordinating scheduling conflicts.
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  • Coordinate meetings and administrative activities for the Vice President, direct reports, advisory groups, and division leadership.
  • Prepare, review, and distribute correspondence, memoranda, reports, presentations, and campus communications related to HR policies, procedures, salary programs, holiday schedules, operational updates, and other division matters.
  • Avoid boilerplate and focus on specific duties.
    • Aid in handling sensitive and confidential personnel, labor relations, and union-related matters by gathering information, preparing correspondence, maintaining records, and coordinating documentation for grievances, investigations, Public Records Act requests, and related matters.
    • Analyze, prepare, and distribute communications related to General Salary Increases, Staff Equity Increases, Longevity Increases, and other Chancellor’s Office directives in coordination with the VP.
    • Coordinate and process delegation of authority and signatory authority memoranda in collaboration with the President’s Office and campus leadership.
    • Monitor and respond to inquiries received through division email accounts, incoming correspondence, and telephone communications. Provide information and referrals while maintaining confidentiality and professionalism.
    • Maintain division organizational charts and coordinate campuswide and divisional organizational chart updates for websites, reports, and budget publications.
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