Assistant to Dean, Student and Enrollment Services

Primary Location:
3452 Spur 399, McKinney, Texas, 75069

About the Role

We are searching for candidates that meet the required qualifications and experience and are able to perform the essential duties and responsibilities.

Job Summary

Provide administrative support to the various Collin College Deans of Student and Enrollment Services and respective departments. Ensure compliance and implementation of state and institutional policies and procedures.

Required Qualifications

• Essential Duties and Responsibilities:
  • Assist students, staff, faculty and the general public with correct information and direction regarding college and student enrollment services in person and over the telephone in a friendly and professional manner.
  • Represent the Dean of Student and Enrollment Services in communications with stakeholders.
  • Provide diverse administrative support to departments as requested.
  • Schedule meetings and make appointments. Provide a variety of documents and reports.
  • Aid the Dean with inputting and monitoring the annual budget. Maintain inventory records for the division. Review financial data.
  • Purchase supplies and equipment for the Division, as needed, through CougarMart Purchasing System and College Bookstore.
  • Process division purchase requisitions. Receive invoices and assist vendors with billing questions.
  • May travel between campuses to attend meetings, workshops, and seminars.
  • Maintain division's organizational chart.
  • Follow-up on leave and travel forms, check requests, and other forms to ensure receipt of items and/or completion of requests as appropriate.
  • May assist with reviewing time sheets for accuracy and signatures, and forward forms to Payroll Office by due date.
• Supplemental Functions:
  • Perform other duties as assigned.
  • Maintain all standards in accordance with College policies, procedures and Core Values.

Knowledge, Skills and Abilities

• Knowledge of college policies, and procedures and Core Values.
• Knowledge of multiple software systems including CougarMart.
• Knowledge of budget principles and financial reporting.
• Knowledge of college policies regarding completion of forms.
• Strong organizational skills.
• Verbal and written communication skills.
• Interpersonal skills.
• Ability to follow-up with vendors and other departments.
• Ability to use multiple software systems.
• Ability to maintain confidentiality of student records.
• Ability to use office equipment including phone, printer, and fax scanner.

Physical Demands, Working Conditions and Physical Effort

Light Work - Exerting up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and/or a negligible amount of force constantly having to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for the Sedentary Work category and the worker sits most of the time, the job is rated Light Work. Positions in this class typically include talking, hearing, seeing, grasping, standing, walking and repetitive motions, plus stooping, kneeling, crouching, and reaching. Relatively free from unpleasant environmental conditions or hazards. Office environment. Little physical effort required.

Requirements

• Associate degree from an accredited institution required.
• Three (3) years of related experience OR equivalent combination of education and experience.
• Bachelor's degree from an accredited institution. Equivalency Language: At least 60 semester hours or at least 2 additional years of directly-related experience.

Preferred

• Bachelor's degree from an accredited institution.

Knowledge, Skills and Abilities

• Knowledge of college policies, and procedures and Core Values.
• Knowledge of multiple software systems including CougarMart.
• Knowledge of budget principles and financial reporting.
• Knowledge of college policies regarding completion of forms.
• Strong organizational skills.
• Verbal and written communication skills.
• Interpersonal skills.
• Ability to follow-up with vendors and other departments.
• Ability to use multiple software systems.
• Ability to maintain confidentiality of student records.
• Ability to use office equipment including phone, printer, and fax scanner.

Physical Demands, Working Conditions and Physical Effort

Light Work - Exerting up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and/or a negligible amount of force constantly having to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for the Sedentary Work category and the worker sits most of the time, the job is rated Light Work. Positions in this class typically include talking, hearing, seeing, grasping, standing, walking and repetitive motions, plus stooping, kneeling, crouching, and reaching. Relatively free from unpleasant environmental conditions or hazards. Office environment. Little physical effort required.

Requirements

• Associate degree from an accredited institution required.
• Three (3) years of related experience OR equivalent combination of education and experience.
• Bachelor's degree from an accredited institution. Equivalency Language: At least 60 semester hours or at least 2 additional years of directly-related experience.

Preferred

• Bachelor's degree from an accredited institution.

Knowledge, Skills and Abilities

• Knowledge of college policies, and procedures and Core Values.
• Knowledge of multiple software systems including CougarMart.
• Knowledge of budget principles and financial reporting.
• Knowledge of college policies regarding completion of forms.
• Strong organizational skills.
• Verbal and written communication skills.
• Interpersonal skills.
• Ability to follow-up with vendors and other departments.
• Ability to use multiple software systems.
• Ability to maintain confidentiality of student records.
• Ability to use office equipment including phone, printer, and fax scanner.

Physical Demands, Working Conditions and Physical Effort

Light Work - Exerting up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and/or a negligible amount of force constantly having to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for the Sedentary Work category and the worker sits most of the time, the job is rated Light Work. Positions in this class typically include talking, hearing, seeing, grasping, standing, walking and repetitive motions, plus stooping, kneeling, crouching, and reaching. Relatively free from unpleasant environmental conditions or hazards. Office environment. Little physical effort required.

Requirements

• Associate degree from an accredited institution required.
• Three (3) years of related experience OR equivalent combination of education and experience.
• Bachelor's degree from an accredited institution. Equivalency Language: At least 60 semester hours or at least 2 additional years of directly-related experience.

Preferred

• Bachelor's degree from an accredited institution.

Knowledge, Skills and Abilities

• Knowledge of college policies, and procedures and Core Values.
• Knowledge of multiple software systems including CougarMart.
• Knowledge of budget principles and financial reporting.
• Knowledge of college policies regarding completion of forms.
• Strong organizational skills.
• Verbal and written communication skills.
• Interpersonal skills.
• Ability to follow-up with vendors and other departments.
• Ability to use multiple software systems.
• Ability to maintain confidentiality of student records.
• Ability to use office equipment including phone, printer, and fax scanner.

Physical Demands, Working Conditions and Physical Effort

Light Work - Exerting up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and/or a negligible amount of force constantly having to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for the Sedentary Work category and the worker sits most of the time, the job is rated Light Work. Positions in this class typically include talking, hearing, seeing, grasping, standing, walking and repetitive motions, plus stooping, kneeling, crouching, and reaching. Relatively free from unpleasant environmental conditions or hazards. Office environment. Little physical effort required.

Requirements

• Associate degree from an accredited institution required.
• Three (3) years of related experience OR equivalent combination of education and experience.
• Bachelor's degree from an accredited institution. Equivalency Language: At least 60 semester hours or at least 2 additional years of directly-related experience.

Preferred

• Bachelor's degree from an accredited institution.

Knowledge, Skills and Abilities

• Knowledge of college policies, and procedures and Core Values.
• Knowledge of multiple software systems including CougarMart.
• Knowledge of budget principles and financial reporting.
• Knowledge of college policies regarding completion of forms.
• Strong organizational skills.
• Verbal and written communication skills.
• Interpersonal skills.
• Ability to follow-up with vendors and other departments.
• Ability to use multiple software systems.
• Ability to maintain confidentiality of student records.
• Ability to use office equipment including phone, printer, and fax scanner.

Physical Demands, Working Conditions and Physical Effort

Light Work - Exerting up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and/or a negligible amount of force constantly having to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for the Sedentary Work category and the worker sits most of the time, the job is rated Light Work. Positions in this class typically include talking, hearing, seeing, grasping, standing, walking and repetitive motions, plus stooping, kneeling, crouching, and reaching. Relatively free from unpleasant environmental conditions or hazards. Office environment. Little physical effort required.

Requirements

• Associate degree from an accredited institution required.
• Three (3) years of related experience OR equivalent combination of education and experience.
• Bachelor's degree from an accredited institution. Equivalency Language: At least 60 semester hours or at least 2 additional years of directly-related experience.

Preferred

• Bachelor's degree from an accredited institution.

Knowledge, Skills and Abilities

• Knowledge of college policies, and procedures and Core Values.
• Knowledge of multiple software systems including CougarMart.
• Knowledge of budget principles and financial reporting.
• Knowledge of college policies regarding completion of forms.
• Strong organizational skills.
• Verbal and written communication skills.
• Interpersonal skills.
• Ability to follow-up with vendors and other departments.
• Ability to use