Assistant to Chief - Dermatology

About the role

The primary point of contact for the Division Chief, managing administrative tasks such as the Chief’s calendar, coordinating meetings, arranging travel, coordinating faculty recruitment and guest lecturer visits, preparing correspondence, and assisting with grant submissions.

Primary Duties & Responsibilities

• Plans, prepares, arranges travel, travel schedules (including visas), and agendas for the Chief.
• Anticipates and prepares meeting agendas and memos for internal and external communications.
• Carries out logistics for meetings and committees, including scheduling, arranging location, and other meeting details.
• Takes responsibility for organizing, writing, and distributing minutes of the meetings.
• Manages faculty recruitment visits and interviews including travel, visit, agenda, and meetings.
• Affords assistance with grant reviews, meeting/report preparation, and power point presentation preparation, ensuring compliance and standard internal and external guidelines.
• Coordinates payments for division expenses including departmental social, equipment, travel, and purchase orders, ensuring expenses adhere to departmental, university and/or external grant guidelines.
• Collects, integrates, and summarizes responses to information requests. Identifies and follows up on action items. Assists with appointment packets.

Job Location/Working Conditions

Normal office environment. Ability to travel to various on- and off-campus locations. Physical effort: typically working at desk or table. Repetitive wrist, hand or finger movement. Equipment: office equipment.

Qualifications

• High school diploma or equivalent high school certification or combination of education and/or experience.
• No specific certifications/professional licenses are required for this position.

Skills

Interpersonal Communication, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Oral Communications, Organizational Savvy, Written Communication

Benefits

Personal: up to 22 days of vacation, 10 recognized holidays, and sick time. Competitive health insurance packages with priority appointments and lower copays/coinsurance. WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%. Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more! Family: 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.