Assistant Supervisor - Fleet Maintenance Scheduler

Responsibilities

• Manages the administrative functions of the fleet management program.
• Administers the Servicefinder software program ensuring the integrity and accuracy of the database.
• Schedules preventative maintenance and repairs of fleet vehicles (for all CFDS vehicles).
• Calculates pricing and completes all necessary paperwork for submitting invoices to Accounts Payable.
• Customer Service - phone and walk-in service provided.
• Affords assistance to all customers with maintenance scheduling including cost estimates for repairs.
• Follows up with program managers for all overdue scheduled maintenance.
• Sets up appointments for repairs, inspections, and vehicle detailing.
• Provides assigned fleet mechanic with service schedule and work order forms.
• Enters labor and parts information on completed work orders and finalizes work order in Servicefinder.
• Reviews all garage invoices for processing by Accounts Payable. Resolves open items/issues to customer’s satisfaction.
• Maintains vehicle records, Certificates of Title, Registrations and Insurance Cards for all Fleet vehicles.
• Ability to cover dispatch responsibilities when needed.
• Provides coverage for Mechanics and Supervisor when needed.

Requirements

• A high school diploma or equivalent is required.
• An associates degree is preferred.
• Specialized training, license, certification, and skills – ASE certificates preferred.
• NYS Inspection license (light and heavy) required (must obtain within 3 months of hire if not certified).
• CDL-B preferred at hire otherwise will train to get CDL-B as it is required for position.
• At least 5 years of related experience specifically in: Diesels, gasoline mechanical experience, automotive work with the emphasis on hydraulics, air brakes, air conditioning systems or working knowledge of preventative maintenance techniques.
• Prior Supervisory experience preferred.

Compensation

Compensation Range: $25.12 - $27.21