Assistant Research Administrator, Cardiovascular Research Institute

About the role

The Department of MED-Feinberg Cardio Res Inst seeks a candidate to support the unit's sponsored programs and research mission. This role involves completing clerical and administrative tasks, including coordinating pre-award and post-award processes, preparing proposals, obtaining approvals, updating budgets, and tracking data.

Responsibilities

• Pre-Award: Completes pre-award administration of grant &/or contract activities, prepares proposals, obtains approvals, develops straightforward budgets using spreadsheets, updates bio sketches, formats & uploads files to electronic platforms, collects &/or distributes information both internally &/or externally to/from faculty, staff, students, etc., tracks proposal due dates and follows up/coordinates proposal routing as needed.
• Post-Award: Completes routine post-award administration of grant &/or contract activities, processes purchase orders & cost transfers, reconciles budget statements, tracks expenses via spreadsheets, monitors project balances and end dates, coordinates core resource account set-up and maintenance, provides data needed for the preparation of interim and final financial and technical progress reports, processes account close-out activities.
• Financial: Completes day-to-day financial transactional activities for grants &/or contracts (obtaining approvals as necessary), completes day-to-day financial transactional activities for department (obtaining approvals as necessary), updates spreadsheets, processes travel reimbursements, assigns P-card expenses, transfers expenses, purchases lab &/or office equipment &/or supplies, monitors sponsored and non-sponsored budgets, ensures timely payment of invoices, reconciles accounts, provides financial data, analysis &/or reports for inclusion within grant, contract &/or department budget.
• Compliance: Tracks, updates, processes, and submits required forms &/or reports related to compliance, learns about compliance related issues & activities.
• Miscellaneous: Performs other duties as assigned.

Qualifications

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.

Preferred Competencies

• Demonstrated skill/knowledge in proficient use of Microsoft Office, including Excel, Word, and Outlook.
• Demonstrated skill/knowledge of financial reporting.
• Action oriented - Willing or likely to take practical action to deal with a problem or situation.
• Coachability - Receptive to feedback, willing to learn, embracing continuous improvement.
• Collaboration - Facilitates open and effective communication, cooperation and teamwork within and outside of one's own team.
• Collegiality - Helpful, respectful, approachable; builds strong working relationships and a positive work environment.
• Initiative - Exhibits energy and desire to achieve; sets ambitious goals and acts decisively; takes action that no one has requested to improve or enhance job results and avoid problems.
• Merges deadlines - Displays consistency and success in adhering to deadlines.
• Multi-tasking - Demonstrates ability to work on multiple projects simultaneously.
• Organization - Plans, organizes and schedules in an efficient, productive manner; anticipates contingencies and pays attention to detail.

Benefits

Northwestern offers a comprehensive benefits package including health, dental, vision, disability, and life insurance; paid vacation and holidays; paid medical/sick and parental leave; tuition benefits for the employee and dependents; pre-tax and flex spending accounts for commuting and dependent care; generous retirement savings options; and wellness programs. For a comprehensive overview of available benefits, visit here.

Work-Life and Wellness

Northwestern offers programs and services to support your work-life balance, including childcare and senior/adult care assistance, and wellness initiatives.

Professional Growth & Development

Northwestern supports your professional development through various tools and resources, including educational opportunities and career advancement opportunities.

Pay and Schedule

The target hiring range for this position is between $19.89 - 25.64 per hour. Offered salary will be determined by the applicant’s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.