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Jobs · Administrative · Illinois

Assistant Research Administrator, Endocrinology

Northwestern University · Chicago, IL · 2 wk ago
Administrative$19.89–$25.64/hrFull-time

Job Summary

Completes clerical and administrative tasks in support of unit's sponsored programs and research mission. This may include coordinating pre-award &/or post-award processes; completing internal or external forms for any/all portions (including budget) of a proposal or award; collecting, distributing &/or archiving proposal and award related documents; using spreadsheets to calculate budgets and track data &/or data analysis.

Specific Responsibilities

  • Completes pre-award administration of grant &/or contract activities.
  • Prepares proposals.
  • Obtains approvals.
  • Develops straightforward budgets using spreadsheets.
  • Updates bio sketches.
  • Formats & uploads files to electronic platforms.
  • Collections &/or distributes information both internally &/or externally to/from faculty, staff, students, etc.
  • Tracks proposal due dates and follows up/coordinates proposal routing as needed.
  • Completes routine post-award administration of grant &/or contract activities.
  • Processes purchase orders & cost transfers.
  • Reconciles budget statements.
  • Tracks expenses via spreadsheets.
  • Maintains project balances and end dates.
  • Coordinates core resource account set-up and maintenance.
  • Provides data needed for the preparation of interim and final financial and technical progress reports.
  • Processes account close-out activities.
  • Completes day-to-day financial transactional activities for grants &/or contracts (obtaining approvals as necessary).
  • Completes day-to-day financial transactional activities for department (obtaining approvals as necessary).
  • Updates spreadsheets.
  • Processes travel reimbursements.
  • Sets up and manages P-cards.
  • Transfers expenses.
  • Purchases lab &/or office equipment &/or supplies, etc.
  • Maintains sponsored and non-sponsored budgets.
  • Ensures timely payment of invoices.
  • Reconciles accounts.
  • Provides financial data, analysis &/or reports for inclusion within grant, contract &/or department budget.

Minimum Qualifications

  • Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.

Minimum Competencies

  • Organization, time management, detail oriented

Preferred Competencies

  • Intermediate skill/knowledge in the use of Microsoft Word, Excel, and Outlook.
  • Intermediate skill/knowledge in the use of database software programs.
  • Action oriented - Willing or likely to take practical action to deal with a problem or situation.
  • Coachability - Receptive to feedback, willing to learn, embracing continuous improvement.
  • Collaboration - Facilitates open and effective communication, cooperation and teamwork within and outside of one's own team.
  • Collegiality - Helpful, respectful, approachable; builds strong working relationships and a positive work environment.
  • Initiative - Exhibits energy and desire to achieve; sets ambitious goals and acts decisively; takes action that no one has requested to improve or enhance job results and avoid problems.
  • Metes deadlines - Displays consistency and success in adhering to deadlines.
  • Multi-tasking - Demonstrates ability to work on multiple projects simultaneously.
  • Organization - Plans, organizes and schedules in an efficient, productive manner; anticipates contingencies and pays attention to detail.

Benefits

At Northwestern, we are proud to provide meaningful and competitive benefits. The available benefits package for this position will include health, dental, vision, disability, and life insurance; paid vacation and holidays; paid medical/sick and parental leave; tuition benefits for the employee and dependents; pre-tax and flex spending accounts for commuting and dependent care; generous retirement savings options; and wellness programs. For a comprehensive overview of available benefits, including eligibility details, visit us at https://www.northwestern.edu/hr/benefits/index.html.

Work-Life and Wellness

Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development

Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you’re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

Pay

Target hiring range for this position will be between $19.89 - 25.64 per hour. Offered salary will be determined by the applicant’s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Benefits

At Northwestern, we are proud to provide meaningful and competitive benefits. The available benefits package for this position will include health, dental, vision, disability, and life insurance; paid vacation and holidays; paid medical/sick and parental leave; tuition benefits for the employee and dependents; pre-tax and flex spending accounts for commuting and dependent care; generous retirement savings options; and wellness programs. For a comprehensive overview of available benefits, including eligibility details, visit us at https://www.northwestern.edu/hr/benefits/index.html.

Work-Life and Wellness

Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development

Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you’re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

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