Assistant Property Manager

Responsibilities

• Facilitates the overall management of building repairs and preventative maintenance operations.
• Ensures facility operations, cost-management, maintenance policies/procedures/work orders are maintained.
• Primary contact with building tenants.
• Manages the work-order system; receives and interprets requests and implements appropriate responses.
• Oversees correspondence to owners, tenants, vendors, and management.
• Prepares and distributes monthly activity reports.
• Accountable for lease administration, rent collections, and delinquency follow up.
• Enforces standard operating procedures, maintenance policies and work instructions to address maintenance and repair work orders.
• PARTNERS WITH PROPERTY MANAGER TO SUPERVISE BUILDING MAINTENANCE PERSONNEL, CONTRACTORS, AND OUTSOURCED SERVICES.
• FACILITATES LOSS PREVENTION, INJURY PREVENTION PROGRAMS, AND COMPLIANCE WITH LIFE SAFETY STANDARDS.
• ENSURES COMPLIANCE WITH APPLICABLE BUILDING, FIRE, ELECTRICAL, MECHANICAL SYSTEM STANDARDS, AND CODES.
• PRODUCES AND MONITORS PURCHASE ORDERS FOR MATERIALS OR SERVICES ORDERED IN ACCORDANCE WITH ASSET BUDGET.
• AID IN MANAGEMENT OF RETAIL SPACE OF BUILDING, INCLUDING COMMUNICATION WITH TENANTS.

Qualifications

• Minimum of two (2) years of experience working in construction/property/facilities management is required.
• A bachelor’s degree in a related field of study is preferred.
• Computer proficiency, including expert Excel experience, and strong budgeting, negotiation and financial acumen is required.
• MUST POSSESS STRONG ORGANIZATION, ATTENTION TO DETAIL, PROBLEM-SOLVING, WRITTEN/VERBAL COMMUNICATION, TRADE-NEGOTIATION AND RELATIONSHIP-BUILDING SKILLS.
• WORKING KNOWLEDGE OF BUILDING OPERATIONS AND SYSTEMS, MECHANICAL, HVAC, AND A GENERAL UNDERSTANDING OF CONSTRUCTION IS REQUIRED.
• MUST BE ABLE TO WORK INDEPENDENTLY WITH LIMITED SUPERVISION AND AS PART OF A LARGER TEAM.