Assistant Property Manager

About the role

The Assistant Property Manager (Millis, MA) is responsible for assisting the Property Manager in all aspects of operations and facilities management of a 300+ unit townhouse condominium community.

Responsibilities

• Serve as the initial point of contact with the Board and Owners to ensure a successful customer service experience.
• Handle telephone calls, electronic, and other forms of communication both incoming and outgoing as may be required from Residents, Owners, Realtors, Vendors, and Corporate Office in a timely and professional manner.
• Maintain and update as needed all Board, Owner, Resident, and other databases.
• Provide updates as necessary to staff and corporate office.
• Aid the Property Manager in coordinating and scheduling common area work and service requests.
• Maintain inventory of supplies and materials for office.
• Purchase supplies and materials as necessary.
• Perform general administrative/office duties, including but not limited to filing, tying, faxing, mailings, notices, and other correspondence as required.
• Process and track vendor invoices and payments.
• Aid in the preparation of Monthly Management Package, Minutes, Annual Meeting, and other reports as needed.
• Become knowledgeable and enforce governing document rules/regulations.
• Attend monthly and annual Board meetings, as needed, and as requested.
• Aid in the preparation of weekly resident and Board updates.
• Aid in the coordination of community events.
• Other duties and projects that may be required and as directed by the Property Manager.
• Always represent the company in a professional and positive manner.
• Maintain and enhance the company’s image when interacting with clients, guests, associates, and vendors.

Requirements

• High School Diploma/GED preferred.
• At least 1+ year of administrative or support experience.
• Demonstrated advanced knowledge of Microsoft Office: Excel, Word, Outlook, etc.
• Educated and effective written and verbal communication skills.
• Strong customer service, communication, and interpersonal skills required.
• Action and results-oriented, enthusiastic.
• Resourceful, creative, decisive.
• Excellent organizational skills.
• Ability to deal effectively with a diversity of individuals at all organizational levels.
• Ability to meet deadlines.
• Ability to evaluate and prioritize areas of work to create a proactive work/project schedule.

Additional Requirements

• Moving about on foot to accomplish tasks.
• Ability to stand and to climb steps regularly.
• Reading and writing work-related documents in English.
• Speech recognition and clarity, including the ability to understand customers and co-workers and the ability to speak clearly so that you can be understood by customers and co-workers.
• Constantly communicates and receives verbal communication with other employees in a fast-paced environment.
• Physical presence at the community is essential to perform job duties.

What we can do for you!

• Barkan offers a competitive compensation and benefits package to full-time employees that includes:
• Medical/Dental/Vision Flexible Spending Accounts
• Life Insurance
• Short and Long-Term Disability
• Paid Time Off
• 401(k) Match
• Group Legal/Critical Illness/Hospitalization/Accident/Pet Insurance
• Employee Assistance Program

Pay

Expected rate for this position is $25.00 - $35.00 per hour, depending on experience and qualifications.

Schedule

Physical presence at the community is essential to perform job duties.