ASSISTANT PROGRAM COORDINATOR

On-siteOTHRFull-time

The Assistant Program Coordinator will:

Function with autonomy, diplomacy and professionalism within the guidelines established by this organization
Function with the highest esteem in dealing with all employees, supervisors, and consumers of this organization
Be an advocate for all the policies and protocols of the organization

Ensure a meaningful day for consumers

Oversight of 1 CLA
Weekly oversight of CLA
Always ensure cleanliness of CLA; confirm cleaning charts are being completed
Complete Monthly fire drill
Complete Program Oversight as assigned
Conduct quality inspections on all shifts
Provide assistance with emergencies at the CLA
Supervise and direct the work of Residential Specialists to include the following:

Medical Appointments/ medication management (in conjunction with the Program Coordinator)
Attend all consumer medical appointments
Complete requirements to become a Medication Administration Observer
Monitor medications for refills and reconcile weekly medications with the PC upon delivery prior to the start of each week
Ensure staff administering medications have completed, daily
Ensure staff are current in medication administration training
Check-in cycle medications (1st check)/ complete medication changes

Participate in on-call rotation
Be accessible via telephone twenty-four (24) hours per day, seven (7) days per week for assigned pod
Plan with another Program Coordinator/Assistant Program Coordinator for call coverage if unavailable for calls

Participate in PART team and associated trainings
Monitor compliance list and inform staff of upcoming training needs
Conduct and observe medication practicums for employees
Provide in home orientation and individual specific training for substitute staff at Program Coordinator direction
Review Critical Information Book with all employees working in the CLA
Provide documentation for all training to the Training Department
Complete understanding of applicable regulations, bulletins, and laws

Utilize Person Directed Framework/Non-Violent Communication during interactions with consumers and employees
Mentor and provide ongoing feedback and indicate areas of improvement regarding job performance
Partner with consumers and employees to identify issues and resolve problems
Complete accurate and timely employee performance evaluations prior to the due date
Report all employee concerns to the Program Coordinator and the Human Resource Department
Complete food shopping and maintain food supply in the CLA
Elevate any issues/needs to Program Coordinator
Monitor proper completion of all required paperwork and SETWORKS documentation; submit all items in accordance with established deadlines
Complete expense records for house petty cash and consumer funds based on receipt content and forward to Program Coordinator
Monitor counts of the funds to ensure that they are being completed, daily, as outlined
Report CLA maintenance needs/requests
Communicate information and concerns to the Program Coordinator
Co-facilitate staff meetings
Incident Management

Respectfully interact with outside agencies (funding entities, case managers, counselors, day programs, employers, family members)
Scheduling

Aid Program Coordinator with providing explanations regarding time over and time under reports
Aid in completing live schedules for assigned home, cover absences, and notify HR of employee absences
Fill open shifts to reduce overtime
Update live schedules

Assist with vehicle training and wheelchair securement training for employees working at the CLA and operating the vehicle

Additional duties relative to the specific CLA as assigned by the Program Coordinator

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