Assistant Program Coodinator

Salary: $20‑$25 per hour

Position Summary

The Assistant Program Coordinator reports to the School Age Coordinator for the Bicultural Bilingual School and is responsible for supporting the School‑Age Director with the overall management of the site’s after‑school and summer camp programs. This includes planning, organizing, coordinating and supervising elementary group leaders and program activities and program staff of all school‑age programs. The role also involves implementing Agency mission, goals & objectives as well as Agency/Center policies & procedures, and supporting data input related to the site’s database systems.

Mission

Children’s Aid helps children in poverty to succeed and thrive by providing comprehensive support to children and their families in targeted high‑needs New York City neighborhoods. Children’s Aid annually serves children and their families at over 40 sites in New York, as well as through three national program models, focusing on cradle‑through‑college pathways, health, family stability, education, and social‑emotional development.

Culture and Values

We put children, youth, and families first: we listen to and incorporate their voices in all that we do.
We seek equity and transformation in our communities: we courageously work within and outside systems to create opportunities.
We strive for excellence: we hold ourselves to the highest standards and are committed to continuous learning and improvement.
We are powered by collaboration: our work is stronger when we trust, partner, and respect each other and the communities we serve.
We are driven by compassion: we lead with kindness, care, and empathy and believe in the endless potential of the people we serve and our team.

Essential Duties and Responsibilities

• Assist the School‑Age Director in the overall operation of all school‑age programs and summer camp programs.
• Supervise and evaluate school‑age program staff.
• Conduct daily walkthroughs, assist with monthly observations, and provide feedback for staff.
• Develop and maintain relationships with youth, families (parents), and school staff.
• Create and update program rosters, sign‑out sheets, and monthly attendance sheets.
• Track attendance for members and monitor monthly chronic absenteeism.
• Communicate promptly with parents regarding incidents, attendance, etc.
• Assist with recruitment and registration for all programs.
• Track applications and identify missing documents; develop tracking for incoming applicants by group.
• Support Data Specialist by inputting data into agency‑wide systems.
• Create, organize, and maintain confidential client files.
• Serve as a positive role model for children and staff.
• Complete and submit weekly schedules, reports, and all other required documentation.
• Interact, engage, and maintain open communication with parents to better understand youth needs.
• Work collaboratively with other agency youth programs and partners.
• Work weekends, holidays, and evenings when necessary.
• Perform all other duties as required, assigned, and necessary.

Minimum Qualifications

• Associate or bachelor's degree preferred.
• 5 years of experience working with school‑age youth and/or families in community‑based programs.

Key Competencies

• Knowledge of youth development principles and youth programs.
• Flexibility and ability to adapt.
• Experience in curriculum development and implementation.
• Ability to interface with diverse youth and staff populations.
• Ability to work collaboratively with an interdisciplinary team.
• Excellent written and verbal communication skills.
• Bilingual (English/Spanish) is a plus.
• Working knowledge of computer systems and database operations.

Pay

$20‑$25 per hour