Assistant Procurement Contracting Officer

About the role

Assistant Procurement Contracting Officer positions perform procurement and contracting of goods and services for use by operating departments of limited scope and average difficulty. Duties include assisting with contracts, preparing and reviewing requisitions, soliciting quotations and bids, and conducting cost analysis for an assigned group of commodities. They administer contracts and ensure compliance with contractual requirements, assist with preparing proposed specifications for formal or informal solicitations, and support bid award protest hearings. Additional responsibilities include advising user departments on procurement methods, analyzing bid responses (including licensure, debarment, insurance, and bonding documents), completing purchasing transactions in the City's procurement software, negotiating with vendors, processing solicitation documents, and maintaining records and reports according to City standards.

Responsibilities

• Assist with contracts and prepare/review requisitions.
• Solicit quotations and bids, and conduct cost analysis for assigned commodities.
• Administer contracts and ensure compliance with contractual requirements.
• Assist with preparing proposed specifications for formal or informal solicitations.
• Support preparation of information and documentation for bid award protest hearings.
• Advise user departments on procurement methods, alternate products, or recommended substitutes.
• Analyze bid responses, including licensure, debarment, insurance, and bonding documents.
• Complete purchasing transactions in the City's procurement software module.
• Negotiate with vendors on behalf of client departments.
• Process solicitation documents and related correspondence.
• Maintain records and reports in accordance with City standards and guidelines.

Requirements

• A Bachelor's degree or equivalent education (minimum 120 semester/180 quarter units). Additional qualifying professional-level experience may substitute for education lacked on a year-for-year basis (one year of experience = 30 semester/45 quarter units).
• One year of full-time professional experience in purchasing and/or contracting a wide variety of governmental, industrial, and/or business equipment, materials, or services.
• A valid California Class C Driver License may be required at the time of hire.

Qualifications

• Experience using an e-procurement system or an enterprise resource planning system (e.g., PlanetBids, SAP Materials Management or Purchasing modules, or Oracle).
• Contracting and procurement experience with a government agency (e.g., federal, state, county, and/or city).
• Experience validating and/or enforcing bonding and insurance requirements.

Pay

Employees in job classifications represented by Municipal Employees Association (MEA) are scheduled to receive the following general wage increases:

• 3.5% effective 7/1/27
• 2% effective 7/1/28
• 2% effective 1/1/29

Benefits

Eligible benefited employees originally hired on or after July 10, 2021, will be automatically enrolled in the San Diego City Employees Retirement System (SDCERS).