Assistant Operations Manager

Duties & Responsibilities

• Safety:
• Make sure everyone is safe, following procedures, and wearing PPE
• Attend safety meetings and complete monthly safety quizzes with their team
• Absorb action items
• Inspect fire extinguishers and crane inspections monthly
• Report incidents immediately to the safety department and VP of Accounts
• Environmental:
• Attend environmental meetings for contractors
• Environmental compliance for the site, and be responsible for audits from the customer
• Proper disposal of used oil, hot drain filters, and recycling
• Metal recycling and track dumpster to ensure payment for scrap
• Site Reports:
• Monthly CID Reports
• Review operations and parts spend report form purchasing weekly
• Financials:
• Monitor labor and parts spend, expand efficiency.
• Maintenance:
• Schedule PM due for all assets on site, create PM services, pull filters, and re-order filters
• Plan repairs with PMs as best as possible
• Manage oil sampling for the site
• Set SOW with team
• Make plans with the maintenance team and mechanics to correct action items from inspections
• Yard and Shop / Inventory:
• Keep shop and yard inventory clean and organized
• Keep up on stock levels (Fluids, filters, and spare parts)
• Work with other sites and YD 20 on shared parts stocking levels. (i.e., common cylinders)
• Invoicing / Billing:
• Work Orders and Invoices
• Process work orders and rebills in M+
• Move Invoices to completed status
• Update weekly rental report for IHE, IHW
• Keep rental POs current with the customer
• Absorb assistance with collecting monthly hours
• Send out damage reports
• Daily Operations / Communication:
• Have phone on 24/7 for service calls/machine breakdowns
• Communicate with all mechanics
• Manage up/down report
• Manage priorities of the sourcing agent
• Schedule 3rd party repairs/damages when needed
• Customer Service:
• Be professional and have a great attitude with all levels of customers
• Solve customer problems

Required Skills and Abilities

• Heavy equipment/mill service experience
• Must be reliable and extremely trustworthy
• Excellent organizational and time management skills
• Strong multitasking skills
• Attention to detail and accuracy
• Advanced computer skills and strong Excel ability
• Strong written and verbal communication skills

Work Environment

This job operates in a clerical office and mill setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Demands

Prolonged periods of sitting at a desk and working on a computer.