Assistant Office Manger

About the role

The Administration for Children’s Services (ACS) protects and promotes the safety and well-being of children and families through child welfare and juvenile justice services and community supports. ACS manages community-based supports and foster care services and provides subsidized childcare vouchers. ACS child protection staff respond to allegations of child maltreatment. In juvenile justice, ACS oversees detention, placement and programs for youth in the community. The Division of Child Protection (DCP) is charged with investigating all allegations of child abuse and maltreatment that the City receives from the New York Statewide Central Register of Child Abuse and Maltreatment. The Division of Child Protection encompasses Child Protective and Placement Services. Child Protective Services include the Child Protective Borough Offices, Family Preservation and Family Services Unit, Emergency Children’s Services (ECS), and the Office of Special Investigations (OSI). The DCP borough and program office, an Administration team provides a catalog of critical support functions, enabling child protective staff to focus on supporting our children and families.

Responsibilities

• Processes personnel transactions by reviewing and researching payroll and personnel data.
• Maintains systems of records by entering, retrieving, updating, transferring and deleting information.
• Prepares statistical reports, defines objectives and identifies variances.
• Reconciles monthly ledgers and spreadsheets.
• Maintains liaison with other agencies and ACS divisions.
• Administers the sub-imprest funds.
• Orders supplies for the office.
• Responds to requests for information from the public, other agencies and staff.
• Interprets policies, procedures and regulations by reviewing and researching documents in order to prepare and relay requested information to management.
• Trains clerical and administrative staff in performance of work activities.
• Prepares performance evaluations for clerical and administrative staff.
• Monitors time and leave of unit staff.
• Administers translations, transportation and substance abuse vouchers.
• Assists with the daily assignment of agency vehicles.

Qualifications

Minimum Qualifications:

• A baccalaure