Administrative Assistant

POSITION: Administrative Assistant REPORTS TO: Site Supervisor SITE: ZPSD Site FLSA STATUS: Non-exempt CONTRACT Length 12 months / 244 days REVISED: 08/04/2026 PURPOSE The Administrative Assistant provides administrative support to the site supervisor and facilitates day-to-day operations for students, parents, staff, community members, and vendors, including providing information and directions, managing phone calls, and preparing correspondence and copies. This job description serves as a guide for accomplishing district and site objectives and covers the primary functions and responsibilities of the position. It is not to be construed as an all-encompassing list of duties, Minimum Qualifications responsibilities, and skills required. High school diploma or General Education Degree (GED). One year of previous office experience. Ability to operate office machines, computers, and related software such as word processing, spreadsheets, data entry, and School Messenger. Ability to develop an effective working relationship with students, staff, and the school community. Ability to communicate clearly and concisely, both orally and in writing. Ability to perform duties with awareness and understanding of district requirements and Board of Education policies. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of an organization. Ability to apply common sense and understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Essential Duties And Responsibilities The following duties are representative but not exhaustive. Other duties may be assigned. Makes and receives telephone calls, takes messages, and routes calls appropriately. Greets all visitors in a pleasant and helpful manner. Provides directions and information to school sites for visitors and vendors. Translates between Zuni and English languages as needed. Administrative; Financial Support Types, prepares, distributes, and files records, reports, and correspondence. Processes attendance and payroll for building staff. Compiles and submits a variety of weekly, monthly, and year-end reports as required. Performs other duties as assigned, consistent with the needs of the organization. Physical Functions Stand, sit, talk, and listen for long periods of time. Use repetitive hand, arm, and finger motions. Reach with hands and arms; bend and turn neck frequently. Lift up to 30 pounds on occasion and 20 pounds frequently. Walk on even and uneven surfaces. Sit at a computer with arms bent, typing for long periods of time. Work in an office environment with varying temperatures and noise levels. Operate vehicle and equipment with finger, hand, foot, and eye coordination. Mental Functions Read information in various formats, research information, and present information in oral and written form. Handle interruptions and frustrations in a professional manner. Handle difficult people and difficult situations in a pleasant manner. Interact with people in a pleasant and friendly manner. Give directions to school sites as needed. Follow district policies, procedures, rules, regulations, and processes. Read and understand the procedures of the Open Meetings Act, Inspection of Public Records Act, Family Educational Rights and Privacy Act (FERPA), and related laws. Essential Equipment Operates office equipment, including computer, scanner, printer, calculator, smart board, and phone. Operates a vehicle and holds a valid driver's license.