Administrative Assistant

About the Company

MXR - The Imaging Solutions Company (MXR) is one of the largest independent providers of diagnostic imaging equipment sales, service, training, parts, and supplies in the nation. MXR is a full-service medical imaging company offering an array of services that rival OEM service programs. The product portfolio includes new, used, and reconditioned equipment for CT, MR, ultrasound, DR, CR, x-ray, and ultrasound probes, as well as consumable and durable goods such as film, radiation protection, contrast and contrast-delivery systems, patient positioning and transport, markers, quality assurance, phantoms, and more. The experienced sales and service staff consults with customers to design solutions based on facility-specific needs, budget, and functional requirements. Representing multiple manufacturers allows MXR to provide the best-proven equipment for each situation. MXR delivers equipment, installation, maintenance, warranty work, parts, and training for facilities' engineers, offering customizable service support levels.

Responsibilities

• Answer incoming telephone calls and direct calls to the appropriate personnel
• Receive and relay telephone messages to departments in the organization
• Generate purchase agreements and invoices
• Update company databases daily
• Work side by side and assist sales representatives
• Monitor the use of office supplies and equipment
• Provide information to incoming callers of the organization
• Greet persons visiting the premises and direct them
• Deal with queries from the public and customers
• Ensure knowledge of staff movements in and out of the organization
• Provide general administrative and clerical support
• Assist in preparing letters and documents
• Assist with scheduling appointments, organize meetings or reservations
• Maintain a clean reception area and other areas
• Perform other duties as assigned, with responsibilities subject to modification as needed by management

Requirements

• High School Diploma or equivalent (required)
• Bachelor’s degree (preferred)
• Working knowledge of Word, Excel, and Lotus Notes (preferred)
• Ability to multi-task
• Excellent verbal and written communication skills
• Strong interpersonal and communication skills; ability to act decisively to resolve problems

Physical Requirements

While performing the duties of this job, the individual is regularly required to use hands to finger, handle, or feel. The individual frequently is required to stand, walk, sit, reach with hands and arms, and talk or hear. The individual is occasionally required to climb or balance, stoop, kneel, and crouch. The individual must occasionally lift and/or move up to 25 lbs. Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.