Administrative Assistant

About the role

The core duties and responsibilities of an Administrative Assistant revolve around supporting others. Their job duties can vary widely, not just from job to job, but from day to day at the same job. On any given day, they may perform a variety of tasks.

Responsibilities

• Answer phones and greet visitors
• Schedule appointments and maintain calendars
• Schedule and coordinate staff and other meetings
• Write and edit documents from letters to reports and instructional documents
• Create and maintain filing systems, both electronic and physical
• Receive and stock inventory
• Pull customer orders
• Enter customer orders

Qualifications

The minimum level of education for an Administrative Assistant is a high school diploma or GED.

Skills

• Decision-making: Administrative Assistants have to make independent decisions on a daily basis, addressing the best way to handle specific tasks.
• Communications and collaboration: An Administrative Assistant must collaborate with other administrators and support personnel, management, and clients on a regular basis.
• Organizational skills: Organization and prioritization are the core elements of the Administrative Assistant’s responsibilities. You must know how to keep yourself and others organized and how to determine which tasks are the most important in a given list.
• Writing: Spelling, punctuation, sentence structure, and writing are essential to an Administrative Assistant, who must be proficient in a variety of styles, from creative to professional to technical to education and more.