Assistant Manager, Grants Services

About the role

The Assistant Grants Services Manager is a senior management position reporting to the Assistant Director (Grants Services Manager) for Entitlement Program Operations.

Responsibilities

• Manages a variety of federally funded portfolios including but not limited to: HOME, CDBG, NSP, ESG, HOPWA, Section 108 Loan Fund, and Section 8 Moderate Rehabilitation
• Underwrites federal subsidies and provides risk analysis, project management, and project oversight for contracts in compliance with all federal rules and regulations
• Drafts legislation and submits in the City's Electronic Legislation Management System (ELMS)
• Develops operational systems and workflows that increase efficiency and effectiveness
• Provides detailed program performance reports for various federal portfolios
• Uses the City's Oracle system to produce reports and track projects
• Monitors IDIS, DRGR, HMIS and other federal systems for compliance of HOPWA, ESG, NSP, CDBG, Section 8 and HOME compliance triggers
• Works in concert with the office financial team to track and manage program income received from various loan repayments and create monthly tracking and reporting
• Assists in providing data and input for the Annual Action Plan (AAP), 5-year Consolidated Plan, Consolidated Annual Performance Evaluation Report (CAPER), and other adhoc reports for the department
• Assists in auditing previously funded and current portfolios for compliance and adherence to contract milestones/deliverables
• Assembles and underwrites the financial capital stack of federally funded construction projects and executes security instruments for the City in concert with the City's Department of Law
• Maintains familiarity with security deeds, Land Use Restriction Agreements (LURA), Promissory Notes, Intercreditor Agreements, subordination agreements and other real estate documents
• Leads and supervises a team of 4-6 FTE's, provides guidance and feedback, conducts annual performance assessments, manages staff work plans and designs, and implements division goals and strategic objectives for the staff
• Tracks Program Income, reviews pay requests, updates Oracle, SharePoint, Down Home, and other systems
• Negotiates, prepares, and manages the written agreement process with funded agencies within 60 days of award for various projects
• Reviews and certifies the work of the staff and provides leadership and guidance of work performance
• Collects and analyzes data from project information submitted by agencies to report within IDIS, DRGR, HMIS, and/or any statistical database to ensure accuracy and recommends corrective action
• Assists in performing project/task management for large scale or complex construction and directs service contracts
• Assists in monitoring efforts City-wide including but not limited to: CDBG, NSP, HOME, HOPWA, ESG, Section 8 or any other funding sources that are being implemented by the department
• Performs loan and subsidy layering underwriting and functions associated with underwriting as demanded for each program including: ordering property appraisals, conducting title searches, calculating loan to value and debt to income ratios, evaluating debt and property insurance, etc.; preparing funding recommendations for approval; tracking funds and disbursements
• Forecasts the account technical specialist workload to ensure deadlines are met for contract routing, submitting requisitions to create purchase orders, and processing reimbursements for payments
• Prepares outstanding reimbursement reports including the paid and hold reports
• Generates reports, conducts specialized research projects, and responds to inquiries from leadership
• Ensures that the manager and director have the reports needed for their weekly meetings
• Manages contracts routing status in DocuSign, High priority payments, and other tasks
• Oversees the front office administration
• Provides backup when needed for financial analyst; assists financial analyst with researching discrepancies with PO balances, payments, and reviewing reimbursements
• Assists with compliance placing newspaper publications for AJC, The Daily Report and Mundo
• Assists Program Analyst and Managers with questions regarding contract routing and purchase order status and addressing any issues that may arise
• May perform other duties as assigned

Qualifications

Minimum Qualifications: Bachelor's Degree in Business, Finance, Economics, Insurance or Risk Management, Public Administration, or related field. Equivalent professional experience may be considered for substitution for the required degree on an exception basis. One (1) year of work experience with government entitlement programs and/or mortgage underwriting experience, loan servicing and intake, credit counseling, and banking and federal program management experience.

Preferred Qualifications

• Master's Degree in Business, Finance, Economics, Insurance or Risk Management, Public Administration, or related field
• Work experience with government entitlement programs, mortgage underwriting experience, loan servicing and intake, credit counseling, banking, and federal program management experience
• Strong financial analysis and project management skills
• Strong computer skills and familiarity with the Microsoft Office Suite, SharePoint, and other emerging technologies
• Excellent written communication skills, as evidenced by a writing sample as part of the application
• Demonstrated ability to collect, analyze, interpret, and present information in a logical manner that shows visual competence and design aptitude
• Experience working with large data sets, such as American Fact Finder, BLS, and HUD data sets to extrapolate information and align program priorities appropriately
• Experience with financial tracking and disbursements

Knowledge, Skills, and Abilities

• Knowledge of government programs and funding derived from a variety of sources including federal, state, and local allocations
• Excellent verbal and written communication skills to assist with preparing reports, identifying feasible projects, correspondences, and other materials
• Ability to conduct detailed financial analyses of housing projects concerning down payment, debt ratios and credit analysis, income verifications, and pay off calculations
• Knowledge of the funding and loan closing process and ability to facilitate financial transactions
• Ability to understand policies of federal and state agencies, and private lending institutions, which may apply to a given project
• Ability to exercise a high level of technical skills, leadership ability, and attention to detail

Pay

$58,977 - $88,000/annual