Assistant Fabrication Production Coordinator

Overview

The Assistant Fabrication Production Coordinator assists the Fabrication Manager or Production Coordinator in leading and coordinating the day-to-day activities of pipe fabrication operations. This includes directing and assigning tasks to support production personnel, ensuring all work orders are processed uniformly and meeting delivery schedules and quality standards, and assisting in professional development for all levels of the workforce.

Responsibilities

• Covers production materials, activities, and processes as needed.
• Works with other departments to resolve issues affecting the production process.
• Affirms employee and shop performance metrics.
• Estimates material or labor requirements to ensure adequate resources are available.
• Prepares estimates and quotes for fabrication orders and prospective orders.
• Creates and/or updates shop orders in JDE with appropriate work centers, bill of materials, and estimates.
• Schedules fabrication and determines promise dates, modifying schedules based on production capacity and material delivery feedback.
• Reschedules fabrication based on priority and new orders, ensuring schedule accommodation of previously communicated promise dates.
• Ensures acknowledgments for fabrication and promise dates are provided to customers, where applicable.
• Coordinates with managers to ensure Spool, BOM, and Cut lists or CAM Files and Detail Tickets are received along with other relevant information for production, estimating, and scheduling.
• Ensures updates are made to Smartsheet for statuses that feed to customers through Power Bl.
• Directs others and/or assists in preparing production books, labels, and documents for the work centers on the production floor.
• Generates requisitions for materials purchased to order.
• Promotes inventory processes to ensure accuracy of inventory data, including inventory on hand, minimum and maximum inventory levels, timely requisition of inventory, and appropriate charging to projects.
• Updates estimates and shop orders and generates material requisitions for revisions that may arise before or during fabrication.
• Ensures timely and accurately posting of material costs and labor hours and costs to shop orders and projects.
• Champions knowledge and training related to the utilization of JDE for all aspects of the fabrication process.
• Interfaces with IT, JDE consultants, and internal teams to ensure accurate data and functionality of JDE, Smartsheet, and Power Bl.
• Prepares and creates reports related to metrics and productivity to assist fabrication managers in improving performance.
• Liaises with internal technical leads to resolve any questions or contradictions.
• Develops and maintains a documented and comprehensive project-specific communication tracking process.
• Educates internal operations team members on how to effectively liaise with fabrication spooling to get the best product for each project.
• Reviews detailing spool packages and CAM files and liaises with appropriate functions to resolve any errors or discrepancies through the job setup cycle of a project or fab request.
• Identifies opportunities and coordinates with management to improve process flows and project execution.
• Manages resources and inventory as required to ensure traceability of commodities accurately.
• Provides oversight of the shipping calendar for logistics planning and resources to meet project commitments.

Qualifications

• Strong technical knowledge of ERP systems.
• Strong leadership skills with a focus on staff development and team building.
• The ability to multi-task and adapt to changes.
• The ability to communicate at every level.
• Effective verbal and written communication skills.
• Detail-oriented and willing to tackle various ongoing projects in a fast-paced environment.
• Versed in the industry and the Company’s competitors.
• Ability to multitask and perform duties outside of the scope of work when necessary.