Assistant Director of Open Records

Hiring Department: Open Records • Reports to: Director of Open Records • Location: El Paso, Texas (On Site) • Hours: 40 hours per week, standard Monday–Friday 8:00 am–5:00 pm. Flexibility is required on evenings and weekends. • FLSA status: Exempt

About the role

Implements and exercises functional authority for planning, organization, control, integration, and completion of projects within the assigned area. The Assistant Director performs a variety of complex management duties to meet the needs of the department and University mission, including assisting the Director with campus-wide projects, facilitating review of business agreements, and advising on insurance policies while ensuring compliance with state and federal laws, UTEP’s Handbook of Operating Procedures (HOP), and the Regents’ Rules and Regulations of the University of Texas System. The Assistant Director may assume the duties and responsibilities of the Director in their absence, exercising judgment and providing advice on a wide range of contract and insurance matters.

Responsibilities

• Assists with the coordination and supervision of daily processing functions.
• Reviews, processes, and monitors business agreements to ensure compliance with University and University of Texas System policies and regulations.
• Facilitates compliance with University agreement review processes, execution, and distribution.
• Coordinates international travel requests for review by the International Oversight Committee (IOC).
• Works with the Director to administer institutional insurance policies, including review and processing of claims, maintaining insurance-related databases, advising departments on additional insurance coverages, and processing premium payments.
• Provides direct oversight of risk assessment and risk management program development.
• Reviews and coordinates tort claims with legal counsel and University administration.
• Develops and implements short- and long-term operational objectives in conjunction with the Director; reviews documentation for assigned areas.
• Oversees the open records process for requests subject to the Texas Public Information Act (TPIA) and coordinates responses in compliance with the Texas Government Code.
• Works with legal counsel as needed.
• Advises and assists University departments, students, faculty, and staff on areas of responsibility; assists in developing training, policies, guidelines, and processes.
• Acts as liaison between the department and internal or external customers.
• Coordinates, compiles, and submits campus-wide project requests and reports as required by management, state, and local agencies.
• Ensures compliance with policies and procedures; advises personnel on regulatory strategy, potential areas of concern, and new government/regulatory developments.
• Participates in committees, professional trainings, industry conferences, and conventions.
• Implements directives outlining policy, program, or operational changes.
• Understands the department’s role in accomplishing the University’s mission.
• Ability to maintain confidentiality and work collaboratively with others.
• Knowledge of Microsoft Office software and ability to learn institutional software systems.
• Complies with all State and University policies.
• Other duties as assigned.

Supervisory Responsibilities

• Carries out supervisory responsibilities in accordance with the organization’s objectives, policies, and applicable laws.

Requirements

• Bachelor’s degree.
• Three years of related experience and training in the duties and responsibilities outlined; or an equivalent combination of education and experience.
• Occasional travel required.

About UTEP

The University of Texas at El Paso (UTEP) is a comprehensive public research university increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve. UTEP is America’s leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 26,000 students are Hispanic, and half are the first in their families to attend college. UTEP offers 170 bachelor’s, master’s, and doctoral degree programs at the only open-access, top-tier research university in America. This is an especially exciting time to join UTEP as it advances the goals of its 2030 Strategic Plan, built around the institution’s core strengths—its location, its people, its supportive culture, and its community partnerships.

Benefits

• Medical, prescription, life insurance, and wellness platform.
• Voluntary benefits: dental, vision, additional life insurance, UT Flex, short- and long-term disability plans.
• Retirement programs.
• Longevity pay.
• Paid vacation and sick leave.
• Paid holidays.
• Employee discounts and perks.
• Employee Education Assistance program.