Open Records Coordinator

Full-time, 40 hours per week in-office position supporting the Legal team. Salary up to $65,000.00 based on education and experience.

Responsibilities

• Intake and track open records requests; maintain detailed case notes and files; manage all aspects of case management including intake, docketing, reviewing records, preparing documentation, and assessing/applying fees.
• Conduct thorough reviews of documents; apply redactions to ensure compliance and protect sensitive information; prepare records for release and review publicly posted data.
• Demonstrate in-depth knowledge of the Oklahoma Open Records Act, including exemptions; draft responses and coordinate disclosures across agency divisions.
• Handle complex requests (2,000+ pages), ensuring accuracy and compliance; interact professionally with requestors to clarify overly broad or burdensome requests.
• Ensure released materials exclude information exempted under statutes or other non-releasable information.
• Prepare information for secure file transfer to requesting parties.
• Optimize processes, eliminate redundancies, leverage technology, and embrace innovative approaches to improve outcomes.
• Assist with reviewing, formatting and filing agency rules under the Administrative Procedures Act.

Requirements

• Bachelor’s degree in Paralegal, Legal Studies, or a closely related field; and
• Two (2) years of experience in paralegal or administrative duties; or
• An equivalent combination of education and experience, substituting one year of relevant experience for each year of required education.

Preferred Qualifications

• Paralegal Certification or demonstrated ability in managing e-discovery requests.
• Experience in open records management and case processing for state agencies.

Benefits

• Generous leave including 15 days of vacation, 15 days of sick leave, and 11 paid holidays annually.
• A comprehensive benefit package with a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.

Physical Demands and Work Environment

This position works in a comfortable office setting with a computer for a large percentage of the workday. The noise level in the work environment is typically mild. This position requires the ability to stand, reach, and bend, operate office machinery, ascend/descend stairs, and lift up to 25 lbs.

About OMES

The Office of Management and Enterprise Services provides excellent service, expert guidance, and continuous improvement in support of our partners’ goals. We are a highly qualified workforce committed to serve those who serve Oklahomans and make government run in the most efficient, innovative manner possible.