Assistant Director of Records & Registration

About the role

Participates in institutional committees and initiatives and represents the university at professional, community, and recruitment events as needed.

Affords assistance to the Registrar with editing the Academic Bulletin, daily office duties, and general registrar responsibilities.

Affords assistance to the Registrar with graduation processes, performs degree audits, confers degrees, and ensures accuracy of graduation lists.

Plans, coordinates, and supervises pre-registration, registration, and add/drop procedures for academic sessions.

Maintains official student computerized records, including online collection of grades, official grade changes, and the degree audit system.

Supervises support specialists and assigned staff, delegating appropriate tasks to the Office of the Registrar staff.

Communicates effectively with students, faculty, staff, internal and external customers.

Evaluates and processes all petitions, evaluates all transcripts for transfer of credit, and supervises transfer of credit data entry.

Works closely with academic departments to coordinate and implement the academic and final exam schedule.

Collaborates with academic departments to coordinate and implement the academic and final exam schedule.

Creates and participates in commencement program.

Responsibilities

• Interprets complex policies and procedures
• Maintains confidentiality
• Communicates effectively with students, faculty, staff, internal and external customers
• Evaluates and processes all petitions, evaluates all transcripts for transfer of credit, and supervises transfer of credit data entry
• Works closely with academic departments to coordinate and implement the academic and final exam schedule
• Collaborates with academic departments to coordinate and implement the academic and final exam schedule
• Creates and participates in commencement program

Requirements

• Ability to interpret complex policies and procedures
• Ability to maintain confidentiality
• Excellent communication skills (oral and written) and attention to details
• Ability to organize, prioritize and coordinate
• Strong negotiation skills and ability to be assertive
• Proficiency in computer and office software applications including creating and managing Excel databases
• Administrative, supervisory and management skills
• Ability to perform effectively and professionally with students, faculty, staff, senior administration, parents, governing agencies, other outside agencies and customers
• Ability to apply mathematical concepts to practical situations
• Ability to write reports, business correspondence, and procedure manuals
• Familiarity with higher education organization, academic policies and FERPA (Family Educational Rights and Privacy Act)

Qualifications

• Bachelor's Degree [Required]
• Master's Degree [Preferred]
• Field Of Study in higher education
• 2+ years in related field [Required]
• Maintaining complex record systems [Preferred]
• With computerized information systems [Preferred]
• With operations in the Office of the Registrar [Preferred]

Skills

• Ability to interpret complex policies and procedures
• Ability to maintain confidentiality
• Excellent communication skills (oral and written) and attention to details
• Ability to organize, prioritize and coordinate
• Strong negotiation skills and ability to be assertive
• Proficiency in computer and office software applications including creating and managing Excel databases
• Administrative, supervisory and management skills
• Ability to perform effectively and professionally with students, faculty, staff, senior administration, parents, governing agencies, other outside agencies and customers
• Ability to apply mathematical concepts to practical situations
• Ability to write reports, business correspondence, and procedure manuals
• Familiarity with higher education organization, academic policies and FERPA (Family Educational Rights and Privacy Act)

Benefits

All the benefits and perks you need for you and your family:

• Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance
• Paid Time Off from Day One
• 403-B Retirement Plan
• Whole Person Well-being Resources
• Mental Health Resources and Support
• Pet Benefits

Pay

$41,096.13 - $76,427.64

Schedule

Full time

Shift Day (United States of America)

Contact Information

Address: 660 WINYAH DR, ORLANDO, FL 32803

Background Screening Requirement (Florida Law): Certain positions are subject to Florida Level 2 background screening, including fingerprinting, as required by state law.

Equal Opportunity Employer: AdventHealth is an Equal Opportunity Employer. We will not discriminate or adverse affect you because of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or any other legally protected class.