Assistant Director of Capital Finance

About the role

Primary Location: OFFICE OF VC - FACILIT PLAN, CONSTRUC & MGMT

The Assistant Director of Capital Finance reports directly to the Director of Construction and Associate Vice Chancellor and provides strategic financial oversight for the capital construction program. The position oversees project expenditures, forecasting, funding allocations, cost controls, and financial reporting, while evaluating project performance, identifying financial risks and trends, and providing data-driven analysis and recommendations to support informed decision-making, effective project planning, and responsible stewardship of capital resources.

Responsibilities

• Support the overall financial management, administration, and fiscal oversight of the capital construction program.
• Monitor project expenditures, commitments, encumbrances, forecasts, funding availability, and overall financial performance throughout the project lifecycle.
• Prepare and maintain budget-to-actual reports, cash flow projections, expenditure forecasts, variance analyses, and executive-level financial reports.
• Review invoices, purchase orders, contracts, amendments, change orders, payment applications, and other financial transactions for accuracy, completeness, and proper authorization.
• Monitor project costs and proactively identify cost variances, funding constraints, financial exposure, emerging trends, and other risks that may affect project delivery.
• Partner with Project Managers and construction leadership to validate cost projections, anticipated commitments, remaining costs, and projected completion values.
• Assist with annual capital planning, funding requests, financial plans, and multi-year expenditure and cash flow projections.
• Track project funding sources, allocations, transfers, commitments, expenditures, and available balances to ensure sufficient funding is maintained throughout project execution.
• Maintain accurate and complete financial records and perform routine reconciliations between project management, accounting, procurement, and financial systems.
• Ensure expenditures are properly classified and charged to the appropriate project, account, contract, cost category, and funding source.
• Review project financial data for consistency, completeness, and alignment with approved project scope and funding authorizations.
• Coordinate closely with Finance