Assistant Director of Alumni Engagement

Position Information Hiring Department: Institutional Advancement Reports To: Assistant Vice President Job Location: Hybrid work arrangement with an onsite requirement of 16 hours per week. Candidate must be within a commutable distance from campus (75 miles or less). Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received. Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends FLSA status: Exempt Earliest Start Date: As soon as possible. Salary: $50,000 annually. Required Application Materials Resume Cover Letter List of three references Position Summary The Assistant Director of Alumni Engagement advances the University's alumni engagement strategy by developing opportunities for alumni to connect with the University, with one another, and with the broader Miner community. The position leads the planning, implementation, and assessment of alumni events, signature programs and traditions, and regional and affinity-based experiences; builds engagement partnerships with colleges, schools, and campus units; and manages volunteer and stewardship strategies for assigned programs. The position works within a centralized Institutional Advancement division, partnering with Integrated Marketing and Communications, Advancement Services, and campus units to deliver coordinated alumni experiences and to capture and report engagement activity. Primary program areas include reunion activities, athletics-related alumni events, Alumni Association programming, the Alumni Engagement Roadshow, award-driven programming, and alumni stewardship and recognition. Statement Of Duties And Responsibilities Leads the planning, implementation, and assessment of alumni engagement events and signature programs, including reunion activities, athletics-related alumni events, Alumni Association programming, the Alumni Engagement Roadshow, regional and affinity-based initiatives, stewardship and recognition events, and other alumni-centered experiences; ensures programs reflect the University's brand, mission, and strategic priorities while creating meaningful opportunities for alumni to connect and participate. (35%) Builds and maintains productive relationships with colleges, schools, academic departments, administrative divisions, and other campus partners to identify and develop alumni engagement opportunities; maintains an inventory of University programs and initiatives where alumni can contribute as mentors, speakers, volunteers, career connectors, advocates, and ambassadors; develops scalable approaches that connect alumni with students, academic programs, career initiatives, athletics, and other division and University priorities. (20%) Leads event operations for assigned alumni engagement programs, including registration, assigned budgets and expenditures, contracts and service providers, and coordination with catering, facilities, parking, transportation, campus police, and other internal partners; develops and maintains standard operating procedures, planning tools, timelines, and internal documentation to support consistent and efficient event execution. (15%) Leads efforts to expand the collection, documentation, assessment, and reporting of alumni engagement information in collaboration with campus partners and Advancement Services; supports implementation of processes for capturing engagement activity through the constituent relationship management system, event module, and other appropriate systems; coordinates with Advancement Services to support accurate tracking of registrations, attendees, constituent actions, engagement activity, and revenue; develops post-event reports, impact summaries, and program assessments to recommend improvements. (15%) Leads volunteer and stewardship strategies for assigned programs and events, including volunteer recruitment, training, assignments, communications, post-event surveys, and recognition; coordinates personalized mailings, gifts, certificates, and other recognition materials, and maintains stewardship inventory and the timely ordering and distribution of stewardship resources. (10%) Collaborates with Integrated Marketing and Communications and other University partners to develop event content, lead-up communications, alumni stories, and storytelling strategies that increase awareness, participation, and connection. (5%) Supervisory Responsibilities: This position has no direct supervisory responsibility. The position recruits, trains, and directs the work of alumni volunteers for assigned programs and events. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Required Qualifications Education: Bachelor's degree and Experience: Three years of progressive experience in alumni relations, event and program management, volunteer engagement, or a related field within higher education or a nonprofit organization. Preferred Qualifications Experience working in a higher education advancement or alumni relations environment Experience in volunteer recruitment and management Experience using a project management platform (e.g. Asana) Why Pick UTEP The University of Texas at El Paso (UTEP ) is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve. UTEP is America’s leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 26,000 students are Hispanic, and half are the first in their families to go to college. UTEP offers 170 bachelor’s, master’s and doctoral degree programs at the only open-access, top-tier research university in America. This is an especially exciting time to join UTEP as it advances the goals of its 2030 Strategic Plan . Built around the institution’s core strengths—its location, its people, its supportive culture, and its community partnerships—the plan lays out a bold vision for the next decade, aimed at maximizing the University’s regional impact and national stature. What UTEP Offers Miner Perks and Benefits Benefit Package includes: Medical, Prescription, Life Insurance and Wellness platform Voluntary Benefits: Dental, Vision, Additional life insurance, UT Flex, Short and Long - term disability plans Retirement Programs Longevity Pay Paid Vacation & Sick Leave Paid Holidays Employee Discounts & Perks Employee Education Assistance program And much more! Visit our Benefits Summary Page for more information on our additional benefits. Disclaimer: Eligibility for perks and benefits may vary based on part-time or full-time employment. Additional Information Note: To the extent that this position involves research, work, or access to critical infrastructure as referenced in Executive Order GA-48, being hired for and continuing to be employed in this position requires the ability to maintain the security or integrity of the infrastructure. The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents’ performance objectives as outlined by the incumbents’ immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes the employer to obtain criminal history record information. A valid driver’s license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions. The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to feel; and reach with hands and arms. The employee is occasionally required to stand; walk; and talk or hear. The noise level for this work environment is usually moderate. In keeping with its access, excellence, and impact mission, The University of Texas at El Paso is committed to a learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment. The University of Texas at El Paso is an Equal Opportunity Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee’s or prospective employee’s right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. Inquiries—including the filing of a Formal Complaint or reporting an incident—about the application of Title IX may be referred to the Title IX Coordinator, who can be reached by phone at (915) 747-8358, by email at titleix@utep.edu , or by mail at 500 W. University Ave., El Paso, TX, Kelly Hall, Room 223C. For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at eoaa@utep.edu .