Assistant Director of Academic Affairs

About the role

The Assistant Director of Academic Affairs provides operational leadership, oversight, and strategic support for academic affairs functions within the School of Medicine. Reporting to the Director of Academic Affairs, the position oversees academic personnel processes, supervises professional and administrative staff, and serves as a subject matter expert on academic policies, procedures, and compliance requirements.

Responsibilities

• Supervises a section or unit responsible for some or all of the following areas for senior academic employees: recruitment and retention efforts, pay administration, employee benefits, health and safety, and affirmative action plans.
• Provides interpretation of complex academic HR policies and procedures with risk management exposure for the organization, such as final appraisal and security of employment reviews.
• Participates in the development and monitoring of policies and procedures for department or department operations.
• Performs highly complex analytical, interpretive, and evaluative work involving issues that are broad in scope, strategic in impact, and often without established precedent or structure. Independently identifies and resolves complex and unique problems; develops recommendations and implements decisions in collaboration with the Director and SOM leadership on matters related to academic affairs, including administration and interpretation of union contracts affecting Postdoctoral Scholars and Academic Researchers.
• In collaboration with the Director, responsible for the maintenance, tracking, and reporting of academic personnel and institutional records to support compliance, accreditation, and strategic reporting requirements.
• Collaborates with the Academic HR Office to resolve difficult academic HR problems/grievances.
• Serves as expert resource for the unit on academic HR issues.
• Acts as unit's Labor Relations officer with respect to academic complaints or grievances.
• Oversees a support staff involved in the processing and maintenance of academic HR records.
• Participates in developing and monitoring operational and budget processes, staff FTEs.

Requirements

Relevant experience and knowledge of academic HR policies, guidelines, and procedures. Political acumen and risk management awareness to prevent potentially litigious personnel actions. Comprehensive understanding of the academic review process. Ability to provide guidance and coaching of process and policies to individual academics, unit management, and various committee groups. Ability to interpret complex academic HR policies and procedures with risk management exposure to the organization. Strong decision making, analytical, problem solving, critical thinking, and resource management skills.

Qualifications

• Master's degree in related area and/or equivalent experience/training.
• Minimum of 3 years experience with Health Sciences Compensation Plans.
• Minimum of 6 - 10 years of progressively responsible experience which demonstrates a comprehensive knowledge of academic personnel.
• Minimum of 3 - 5 years of experience of Association of American Medical Colleges (AAMC) and Liaison Committee on Medical Education (LCME) reporting/data collection.
• Previous supervisory/managerial experience.

Skills

• Advanced proficiency in the use of computer software applications, including Microsoft Office Suite, Zoom, SharePoint, and Microsoft Teams.
• Demonstrated experience utilizing campus electronic academic records/file management systems.
• Proficiency in the use of electronic mail and internet-based applications.

Benefits

UCR offers a comprehensive benefits package including medical, dental, vision, retirement, paid time off, and more. Employees also have access to a wide range of wellness programs and services.

Pay

The Assistant Director of Academic Affairs is compensated at a rate of $93,200 - $113,450 annually, based on qualifications and experience.

Schedule

This is a hybrid position, with 3 days on campus and 2 days remote.