ASSISTANT DIRECTOR, CENTER OF EUROUPE & CENTER OF LATIN AMERICAN STUDIES, Pardee School of Global Studies

Key Responsibilities

• Oversee operational budgets for both centers, including preparation of annual budgets in collaboration with the Pardee Executive Director of Finance & Administration.
• Manage financial transactions: process disbursement requests, requisitions, cash-credit vouchers, and reconcile P-Card and Travel Card purchases.
• Prepare quarterly and annual financial reports; maintain accurate financial records.
• Clock with the Pardee Business Office and the BU Accounts Payable and other offices to ensure timely payment of invoices and bills.
• Aid in the preparation and submission of grant applications; manage awarded grants and prepare necessary reports.
• Maintain a calendar of deliverables to ensure prompting and on-time submission of required reporting.

Event Planning and Program Support

• Plan and execute a variety of events, including guest speakers, workshops, symposia, and conferences.
• Handle all logistical aspects of these events including but not limited to room reservations, setup, cleanup, speaker travel arrangements, schedule post-event dinners, and reimbursement and payments of expenses.
• Collaborate with faculty, student organizations, and external partners to promote and co-sponsor events.

Communications and Outreach

• Maintain and update the centers' websites with current information on events, faculty and student activities, and academic programs.
• Manage social media platforms to enhance visibility and engagement.
• Hire and supervise student workers and contractors if necessary.
• Cook with BU faculty and student organizations to plan joint events and initiatives.

Academic Program Management

• Support undergraduate majors, minors, and graduate certificates in European and Latin American Studies.
• Work with Pardee Student Services and Career Services Offices to ensure program quality and visibility.
• Update and distribute course lists each semester; inform relevant departments and students about course offerings.
• Manage programs for visiting scholars and researchers, including appointments and onboarding

Administrative and Director Support

• Provide administrative support to both Directors, including calendar management and prioritization of tasks.
• Serve as a point of contact for students, faculty, staff, and external parties seeking information about the centers.
• Aid in strategic planning, program development, and building partnerships and networks.

Required Skills

• Bachelor's degree in a related field; master's degree is a plus.
• Minimum of 3-5 years of progressively responsible management experience, preferably in university administration.
• Experience in financial and budget planning; familiarity with grant sourcing and management.
• Strong problem-solving, communication, supervisory, and organizational skills.
• Proficiency in Microsoft Office Suite; experience with SAP, Concur, and BU systems preferred.
• Ability to handle multiple projects, balance conflicting priorities, and maintain confidentiality.