Assistant Director, Athletic Personnel Services

Job Summary/Basic Function

This position manages day-to-day activities to ensure the department is running efficiently and meets the expectations and needs of customers and staff. Assists with the management/administrative aspects and has operational control of a range of projects.

Department Overview

We believe that Boise State Athletics connects our community, propels our university to greater heights, and changes the lives of student-athletes as they prepare to change the world. We believe in BLUE.

Level Scope

Entry-level professional with limited or no prior experience to contribute on a project or work team. Incumbent learns to use professional concepts to resolve problems of limited scope and complexity under close supervision while achieving day-to-day objectives. Works on developmental assignments that are initially routine in nature, requiring limited judgment and decision-making. This level is typically focused on self-development. Requires theoretical knowledge through specific education and training.

Essential Functions

• Participate as a member of the Athletic Personnel Services (APS) Team for the Athletics Department.
• Support the day-to-day activities of the department through participation in meetings as assigned, providing support for the Sports & Entertainment Group and the Athletics Business Office, and participating in cross-training and professional development.
• Responsible for various processes and liaison with other units such as Human Resources, financials, data management, and communication.
• Cook up and facilitate the resolution of employee data discrepancies and respond to employee inquiries.
• Ensure timely and accurate payroll reporting through utilization of time tracking software, and consistent auditing of timesheets for accuracy and completion.
• Aid in hiring, recruitment, and onboarding of full-time, temporary, volunteer, and student positions, including, but not limited to, event-specific roles.
• Aid in coordinating on-campus interviews for approved candidates, including itinerary development, travel coordination, and scheduling.
• Organize and maintain department-level employee records.
• Aid in tracking and monitoring the completion of performance evaluations.
• Keep abreast of current human resources policies, processes, procedures, and compliance.
• Participate, as necessary, in relevant trainings and focus groups.
• May perform other duties as needed.

Knowledge, Skills, Abilities

• Ability to multitask and delegate.
• Excellent oral and written communication skills.
• Demonstrated ability to work well under pressure and with tight deadlines.
• Ability to perform a wide range of duties and tasks.
• Ability to interact effectively as a member of a team and work collaboratively with faculty and staff.
• Ability to work with sensitive information and maintain confidentiality.
• Knowledge of human resource administration, regulations and compliance.

Minimum Qualifications

• Bachelor's degree or equivalent experience.

Preferred Qualifications

• At least 1 year of HR processing or payroll experience.
• At least 1 year of working in collegiate athletics.
• At least 1 year of event operations experience.

Physical Demands

• May involve frequent bending, moving, lifting, and carrying material weighing up to 50 pounds; some positions may involve moving, lifting, and carrying material weighing up to 70 pounds; standing up to eight hours each day; working in all weather conditions; exposure to high noise levels and require wearing hearing protection.

Salary and Benefits

Salary is $50,065.60/yr. Boise State University provides a best-in-class benefits package, including (but not limited to): 12 paid holidays AND the University is closed between Christmas and New Year's (requires use of 3 vacation days) Between 12-24 annual paid vacation days for full-time Professional and Classified staff depending on position type and years of service 10.76% University contribution to your ORP retirement fund (Professional and Faculty employees) 11.96% University contribution to your PERSI retirement fund (Classified employees) Excellent medical, dental and other health-related insurance coverages Tuition fee waiver benefits for employees, spouses and their dependents See our full benefits page for more information!

Required Application Materials

• Cover Letter,
• Resume,
• Three References.

About Us

Nestled along the Boise River and steps from the state capitol, Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. We’re a trailblazing institution, nationally recognized for our innovative spirit and commitment to positive impact on Idaho and beyond. We’re building a thriving community of faculty and staff whose unique skills, experiences, and perspectives come together to create a rich and rewarding academic experience. Applications from all backgrounds are welcomed. Learn more about Boise State and living in Idaho’s Treasure Valley at https://www.boisestate.edu/about/.