Assistant Contracts & Claims Administrator

Roles and Responsibilities

• Assists in preparing and reviewing legal contracts, real estate agreements and closing documents related to capital projects.
• Tracks and organizes various types of contracts and agreements with public utilities, railroads, municipalities, public agencies and other third parties as required to carry out the work of Capital Programs projects.
• Conducts research and analyzes title documents and legal descriptions of property.
• Affords assistance in drafting letters and other correspondence with third party stakeholders for major capital investment projects.
• Coordinates and processes payments of invoices, purchase orders, and routing of agreements for approval.
• Follows up with Risk Management, Procurement, Real Estate, Environmental and legal liaisons within and outside NJ TRANSIT on various tasks on behalf of Capital Programs to implement capital projects.
• Maintains hard copy files and electronic records and facilitates staff meetings.
• Collaborates with Risk Management, Procurement, Real Estate, Environmental Sections and as a liaison for Contract & Claims with respect work for Capital Projects.
• Affords assistance in the drafting, reviewing, and proofreading of agreements and memoranda relating to implementation of Capital Projects.
• Conducts legal research and legislative history regarding court opinions affecting transportation.
• Affords assistance in drafting and negotiating agreements with public utilities to facilitate Capital Projects.
• Reviews Insurance requirements and indemnification agreements relating to Capital Projects.
• Affords assistance in preparation of items to be presented to the Board of Directors relating to acquisitions and agreements for Capital Projects.

Education, Experience and Qualifications

• Baccalaureate Degree and one (1) year of applied experience working with railroad, public construction, real estate, or other legal contracts and agreements.
• Paralegal skills, such as the ability to analyze and assist in reviewing complex contracts, statutes and regulations, including environmental and utility regulations, is desired.

Knowledge and Skills

• Experience with Microsoft Office include Word, PowerPoint, Excel, Outlook, and Teams is required.
• Strong verbal and written communication are required, as well as the ability to organize and prioritize multiple tasks.

Working Environment

At NJ Transit you will enjoy a competitive salary and excellent benefit package:

• Comprehensive Family Health Insurance – Prescription, Dental, Vision
• Flexible Spending Account
• Life Insurance
• Paid Leave
• 401(a), 401(k) Retirement Plans - up to 9% employer contribution
• Tuition Assistance
• Qualified Transportation Expense Plan (QTE)

NJ TRANSIT is an Equal Opportunity Employer.