Assistant Area Accounting Lead

HDR · Fort Collins, CO · 2 wk ago

On-siteAccounting$80k–$115k/yrFull-time

About the Role

At HDR, our employee-owners collaborate across specialties, combining creativity, precision, and deep expertise to solve the most complex challenges facing our clients and communities. The Assistant Area Accounting Lead reports to the local Area Accounting Lead and helps support operations Area Management. This position assists in providing assurance to the Area Manager, Managing Principal, Regional Operations Director, and Regional/Assistant Regional Accounting Directors (RAD/ARADs) that practices and procedures align with HDR policies, accounting principles, and federal government compliance standards.

In addition to analytical skills, this individual must possess leadership and management skills to effectively orchestrate accounting staff in performing various project-financial functions. The primary responsibilities include leadership support—supervising, training, and mentoring accounting staff—for all facets of project and contract financial management, as well as ensuring general accounting functions are maintained for the Area.

Responsibilities

Routine/Ongoing Monthly Responsibilities:
- Invoicing:
  - Ensure Project Accountants (PAs) meet invoice deadlines and balance workloads as needed.
  - Understand the monthly invoice cycle and identify process improvements to increase efficiencies.
- Revenue Review:
  - Facilitate Business Group/PA/Project Coordinator preparation for monthly watchlist meetings.
  - Ensure meaningful notes are maintained and follow up on action items from watchlist reviews.
- Rolling 12/Forecast:
  - Build or drive the process to create forecast files, review with Area Management/Business Group Managers, and coordinate with Marketing to clean up opportunity data.
  - Assist in reviewing Area Net Fee Earned (NFE) Forecasts monthly and support Midyear and Year-end budgeting forecasts.
  - Review and coordinate Accounts Receivable (AR) tracking, ensuring updates and meaningful notes are in the system.
- Monthly OH/GL Analysis:
  - Review overheads (OHs) for accuracy and correct coding.
  - Research, monitor, and escalate potential issues and explanations for variances to Area Management/RAD/ARAD.
  - Review and track seminar, training, and conference costs.
  - Review and track indirect labor costs.
- Cost Recovery:
  - Identify and understand Area Management financial and reporting needs, taking initiative to provide solutions, including:
    - Loaned and Borrowed – Business Intelligence (BI) reports.
    - Utilization reports.
    - Area marketing reporting needs.
    - AR reports.
    - Marketing/proposal requests for data.
    - Build and maintain rate sheets for clients.
- Ensure best practices and guidelines in accordance with project accounting SharePoint are followed.
- Utilize BI projects dashboard for ongoing project financial reviews and discussions with Project Managers (PMs).
- Promote the use of and train staff on the Power BI Operations Accounting Reporting Suite (OARS).
- Project Accounting for Large/Complex Projects:
  - Ensure the project closeout process is followed and completed timely.
  - Elevate and communicate potential issues to the Area Accounting Lead, Area operations management, and RAD/ARAD.
- Handle special projects as requested by the Area Accounting Lead, Area Management, Business Group Managers, or RAD/ARAD.
Ensure Project Accounting (PA) Functions Maintained for Area:
- Manage PA teams, including performance reviews, timesheet approvals, and other supervisory activities.
- Balance workloads and monitor monthly deadlines.
- Drive efficiencies in processes and standardization.
- Integrate Engineering/Architecture teams if in combined office locations.
- Provide training and cross-training.
- Backfill in case of staffing issues at the PA level.
Ensure General Accounting Functions Maintained for Area:
- Manage the Department Accounting/Accounting Assistant team responsible for:
  - Performing Accounts Payable (AP) functions relative to HDR accounts payable procedures, including:
    - Processing vendor invoices to the corporate finance and accounting group.
    - Reviewing and assisting in processing AP transactions for subconsultants.
    - Managing corporate credit card transactions and on-demand check requests.
    - Researching and communicating the release of subconsultant payments to corporate finance and accounting.
  - Accounting for seminars and conferences for both in-house and external events.
  - Performing internal cost recovery functions for billable project charges of vehicles and equipment.
  - Tracking Area vehicles, including working with field staff to provide vehicle mileage logs for submittal to corporate and for cost recovery.
  - Tracking Temporary Duty (TDY) costs.
  - Working with Procurement for purchase requisitions.
  - Assisting in pulling backup to support Project Accounting needs.
  - Pulling reports and details for OH/GL research.
  - Monitoring timesheet labor adjustments and AP/Expense report adjustments.
  - Assisting with the approval of employee timesheets relative to HDR timekeeping policies and procedures.
  - Reviewing and answering questions for employee expense reports relative to HDR travel and business expense policies.

Qualifications

Preferred Qualifications:
- Positive leader who is a team player and takes initiative to provide solutions.
- Highly energetic, detail-oriented individual with strong organizational skills.
- Excellent verbal and written communication skills.
- Bachelor’s degree in accounting or a closely related field.
- Minimum of 7+ years of experience.
- Proficiency with MS Office products, including Excel, Word, and Outlook.
- Oracle EBS/Hyperion experience is a plus.
- A/E/C (Architecture/Engineering/Construction) experience is highly desired.
- An attitude and commitment to being an active participant in our employee-owned culture.
Required Qualifications:
- Associate degree in a closely related field or a combination of education and relevant experience.
- A minimum of 5 years of experience; an advanced degree may offset years of experience.
- Proficiency with MS Office, including Word and Outlook.
- Excellent verbal and written communication skills, including grammar, punctuation, proofreading, spelling, and telephone skills.
- Flexibility and ability to prioritize and handle multiple tasks while collaborating with various managers in a fast-paced environment.
- Self-motivated, well-organized, and detail-oriented.
- Ability to handle confidential information.
- An attitude and commitment to being an active participant in our employee-owned culture.

About HDR

HDR is an employee-owned firm where collaboration and innovation drive our work across diverse service lines, including Water, Architecture, Building Engineering Services, Field Services, Power, Waste, Industrial, and Transportation. Our teams design and deliver solutions that safeguard public health, enhance quality of life, power innovation, and drive responsible growth. We foster a culture of inclusion, where each employee is valued, respected, and empowered to bring their authentic selves and ideas to work.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) create a sense of belonging and support for all employees. These groups are open to everyone and have executive sponsorship.

Benefits

We provide a comprehensive benefits package that promotes employee ownership, health, performance, and success, including:

Medical, dental, and vision insurance.
Short- and long-term disability and life insurance.
An employee assistance program.
Paid time away, parental leave, and paid holidays.
A retirement savings plan with employer match.
Employee referral bonus and tuition reimbursement.

Stated benefits are for full-time regular positions. Temporary and part-time roles are eligible for limited benefits.

Pay

The expected compensation range for this position depends on skills, experience, education, and geographical location.

Colorado: $80,150 - $114,500

Schedule

Full-time.

Locations

United States-Colorado-Denver (Primary), United States-Colorado-Durango, United States-Colorado-Greenwood Village, United States-Colorado-Colorado Springs, United States-Colorado-Fort Collins, United States-Colorado-Grand Junction, United States-Colorado-Englewood.