Accounting Assistant

We need to output HTML fragment with sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections if posting has real specific content. We must not repeat job title as heading. Must not include Job ID etc. Must preserve all substantive info. Remove boilerplate like EEO, legal, etc. Also remove application instructions, navigation, cookie, etc. Also remove duplicated lines. We need to parse the job description. Key sections: - About the role: The description starts with "The Accounts Receivable & Accounts Payable Associate plays a key role on the Finance team..." That's about the role. So we can put that in

About the role

with

containing that paragraph. - Responsibilities: There's a "Responsibilities" heading in the source. Then a list of bullet points (each line starts with a verb). We need to output

• for each duty. - Requirements: The posting includes "Essential Skills" and "Additional Skills & Qualifications". Those could be considered Requirements/Qualifications/Skills. We need to decide sections: The instruction says use headings for About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We can map content accordingly. We have: Essential Skills: list of items (two to four years experience, at least two years hands-on experience in AP/AR, strong data entry, proficiency in processing invoices, handling debits/credits, account reconciliations, experience with AR/collections, experience supporting AP functions, strong analytical/problem-solving, excellent interpersonal/communication, high organization/attention to detail, intermediate proficiency with MS Office (Excel/Word), ability to manage multiple priorities, ability to work accurately within financial systems such as Nexsure or similar platforms.) Additional Skills & Qualifications: Associate degree preferred, experience with Nexsure beneficial, familiarity with AMS360 advantageous, prior insurance industry experience preferred, comfort with commission processing, ability to collaborate with collections and finance teams, strong customer service mindset. We could split: Requirements could be the essential skills (minimum requirements). Qualifications could be additional skills/qualifications (preferred). Skills could be maybe a combined list? But we have separate headings for Requirements, Qualifications, Skills. We need to decide what to put where. The instruction: "Prefer a few substantive sections over many thin ones." So we might combine similar content into fewer sections. But we have to use headings only when posting has real specific content for it. We could put all skill/experience info under a single "Skills" heading, or split into Requirements and Qualifications. However we have both Essential Skills and Additional Skills & Qualifications. So we could map Essential Skills to "Requirements" (mandatory) and Additional Skills & Qualifications to "Qualifications" (preferred). Then we might not need a separate "Skills" heading unless we want to list skills like data entry, Excel, etc. But those are already in Essential Skills. So we could omit Skills heading to avoid thin sections. However the instruction says we can include sections only when posting has real specific content. It doesn't require us to use all headings. So we can include About the role, Responsibilities, Requirements, Qualifications, Benefits, Pay, Schedule. That seems reasonable. Now Benefits: The posting mentions benefits under "Work Environment": "The organization offers attractive benefits once the role becomes permanent, including a 401(k) plan with a match up to 6%, three weeks of vacation, 75% of health insurance premiums paid, and an employee reward program." Also later under "Pay And Benefits": list of benefits for temporary role: Medical, dental & vision; Critical Illness, Accident, and Hospital; 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available; Life Insurance (Voluntary Life & AD&D for the employee and dependents); Short and long-term disability; Health Spending Account (HSA); Transportation benefits; Employee Assistance Program; Time Off/Leave (PTO, Vacation or Sick Leave). Also parking arrangements taken care of. So we have benefits details. Pay: "Pay And Benefits The pay range for this position is $24.00 - $25.00/hr." Also mention compensation depends on factors. So we can put Pay section with that range. Schedule: Work Environment: "The role operates within an open office environment and follows a Monday through Friday schedule. Hours are flexible as long as a 40-hour workweek is maintained, with work typically performed between 8:00 a.m. and 6:00 p.m. The position is based in a Miami office location and, once permanent, generally requires four days per week in the office." Also later: "Workplace Type This is a hybrid position in Miami,FL." So schedule: Monday-Friday, 40 hrs/week, flexible hours 8am-6pm, hybrid (4 days in office). We'll put that in Schedule section. Now we need to strip boilerplate: Remove "Job Type & Location This is a Contract position based out of Miami, FL." That's maybe location info but we might keep location? The instruction says do not put Job ID/requisition numbers as headings — fold minor metadata into a short

  or drop it. Location could be minor metadata; but we already have schedule section referencing Miami office. Could include location in About the role or schedule. But we can keep a short paragraph about location under About the role or maybe not needed. However we should preserve all substantive information. Location is substantive? Might be considered minor metadata but still relevant. We could include a short p under About the role: "Based in Miami, FL; hybrid schedule." But we already have schedule. Might be okay to include location in About the role. Also remove "Application Deadline This position is anticipated to close on Sep 30, 2026." That's application instruction; we should remove. Remove "About Aston Carter" etc. That's boilerplate about company; remove. Remove EEO, legal, etc. Now we need to output only HTML fragment, no /, no markdown fences. Let's craft:

  About the role

  The Accounts Receivable & Accounts Payable Associate plays a key role on the Finance team by ensuring the accuracy and integrity of financial transactions. The position focuses primarily on accounts receivable activities, including the precise application of customer payments, resolution of payment issues, and maintenance of clean, reliable receivable records. In addition, this role provides backup and peak-period support to accounts payable operations. By maintaining accurate records and following established internal controls, this individual supports timely financial reporting, proper general ledger activity, and compliant cash handling, receipts, and disbursements. The role is based in Miami, FL and operates as a hybrid position.

  Responsibilities

  • Accurately apply customer payments to accounts within Nexsure in a timely and consistent manner.
  • Process and deposit mailed checks, ensuring all documentation, approvals, and posting steps are completed correctly.
  • Prepare and send daily Positive Pay reports to Treasury for checks issued on the previous business day.
  • Manage EPAY batch processing, coordinating with Collections and Finance teams to ensure accurate posting of receipts in Nexsure.
  • Track outstanding checks older than 30 days, investigate delays, and follow up as necessary to resolve issues.
  • Research and resolve payment discrepancies, unapplied cash, and related issues to maintain clean and accurate receivable records.
  • Record direct bill commission payments received from carriers in a timely and accurate manner.
  • Communicate with carriers to obtain missing or delayed commission statements and ensure all information is complete.
  • Generate and download commission statements for internal teams and retail agents as required.
  • Prepare and mail commission checks for retail agents, ensuring accuracy and proper documentation.
  • Work with retail agents to collect and maintain required banking details and W-9 forms for commission payments.
  • Provide support for accounts payable processing during peak periods or when backup coverage is needed, following established procedures and controls.
  • Contribute to the integrity of the general ledger by ensuring that all receivable and payable transactions are recorded accurately.
  • Adhere to internal controls related to cash handling, receipts, and disbursements to support compliance and audit readiness.
  • Collaborate with colleagues in Finance, Collections, and other teams to resolve issues and improve processes.
  • Manage multiple tasks and priorities in a fast-paced environment while maintaining a high level of accuracy and attention to detail.

  Requirements

  • Two to four years of relevant experience in accounting or finance, or an equivalent combination of education and experience.
  • At least two years of hands-on experience in accounts payable and accounts receivable.
  • Strong data entry skills with a focus on accuracy and speed.
  • Proficiency in processing invoices, handling debits and credits, and performing account reconciliations.
  • Experience working with accounts receivable and collections processes.
  • Experience supporting accounts payable functions.
  • Strong analytical and problem-solving abilities to research and resolve payment discrepancies and unapplied cash.
  • Excellent interpersonal and communication skills, both written and verbal, to work effectively with internal teams, carriers, and agents.
  • High level of organization and strong attention to detail in all financial tasks.
  • Intermediate proficiency with Microsoft Office, particularly Excel and Word.
  • Ability to manage multiple priorities and perform effectively in a fast-paced environment.
  • Ability to work accurately within financial systems such as Nexsure or similar platforms.

  Qualifications

  • Associate degree in Accounting, Business, or a related field preferred.
  • Experience with Nexsure is beneficial and considered a plus.
  • Familiarity with AMS360 or similar insurance agency management systems is advantageous.
  • Prior experience within the insurance industry is preferred.
  • Comfort working with commission processing, including carrier statements and agent payments.
  • Ability to collaborate with collections and finance teams to support shared goals.
  • Strong customer service mindset when interacting with carriers, agents, and internal stakeholders.

  Benefits

  • 401(k) plan with a match up to 6%
  • Three weeks of vacation
  • 75% of health insurance premiums paid
  • Employee reward program
  • Medical, dental & vision
  • Critical Illness, Accident, and Hospital coverage
  • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
  • Life Insurance (Voluntary Life & AD&D for the employee and dependents)
  • Short and long-term disability
  • Health Spending Account (HSA)
  • Transportation benefits
  • Employee Assistance Program
  • Time Off/Leave (PTO, Vacation or Sick Leave)
  • Parking arrangements provided

  Pay

  The pay range for this position is $24.00 - $25.00 per hour. Individual compensation offered within this range will depend on qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

  Schedule

  The role operates Monday through Friday with a flexible schedule as long as a 40‑hour workweek is maintained, typically between 8:00 a.m. and 6:00 p.m. The position is hybrid, generally requiring four days per week in the Miami office.

  Check we didn't repeat job title as heading