Assistant - Administrative

Job Responsibilities

• Greet parishioners and visitors with a welcoming and professional demeanor
• Answer and direct incoming phone calls in a courteous and helpful manner
• Respond to general inquiries and provide accurate parish information
• Maintain a spirit of hospitality and service in all interactions
• Receive, sort, and distribute incoming mail and packages
• Prepare and send outgoing mail, including parish correspondence and bulk mailings
• Cook up and send out outgoing mail, including parish correspondence and bulk mailings
• Coordinate deliveries and notify appropriate staff
• Receive and schedule Mass intention requests
• Accurately record intentions, stipends, and donor information
• Maintain the Mass intention calendar and process monthly stipend checks
• Prepare intention lists for publication
• Maintain and update the parish master calendar, including events and meetings
• Coordinate scheduling requests with parish staff and ministry leaders
• Avoid scheduling conflicts and ensure proper use of parish facilities
• Assist clergy and staff with general administrative tasks
• Maintain parish records and files in an organized and confidential manner, including the weekly input of parishioner contributions
• Provide support for parish events and special projects
• Be the first point of contact for sacramental needs and funerals by preparing appropriate documentation and scheduling

Core Competencies

• Hospitality and customer service
• Organization and time management
• Communication and professionalism
• Attention to detail
• Discretion and confidentiality

Job Requirements

• High school diploma required; additional administrative training or experience preferred
• Previous office or customer service experience strongly preferred
• Strong interpersonal and communication skills
• Excellent organizational skills and attention to detail
• Ability to multitask and manage interruptions with patience and professionalism
• Proficiency in Microsoft Office and basic office technology
• Strong interpersonal, communication, and leadership skills
• Ability to handle confidential information with discretion
• Practicing Catholic in good standing

Benefits

• Flexible working times
• Remote working options
• Generous paid vacation increasing with service
• Personal leaves of absence
• The opportunity to contribute to the Archdiocese sponsored volunteer events

Pay

TBD

Schedule

TBD

Qualifications

N/A

Skills

N/A

Benefits

• Work/life balance
• Volunteer opportunities

Archdiocese of St. Louis is an Equal Opportunity Employer